Office Administrative Supervisor

NAES•Johnstown, PA

6d•Onsite

About The Position

The Administrative Supervisor supports site-wide administrative operations by overseeing daily activities, ensuring accurate record-keeping, efficient procurement, and compliance with NAES policies. Reporting to the Plant Manager, this role provides essential support in financial and operational reporting, employee functions, and coordination of HR tasks such as payroll, onboarding, and benefits administration. The Administrative Supervisor also helps maintain compliance in inventory control, audits, and Fitness for Duty requirements, contributing to smooth, organized site operations.

Requirements

High school diploma or equivalent required
Relevant experience in administrative, accounting, and human resources functions
Working knowledge of payroll processing, benefits administration, and general HR practices.
Knowledge of general accounting practices, including accounts payable, account reconciliation, and financial reporting support.
Experience with purchasing, purchase orders, vendor coordination, and invoice processing.
Proficiency with Microsoft Office and computerized business systems
Strong organizational, time-management, and attention-to-detail skills with the ability to manage multiple priorities.
Effective communication and interpersonal skills with the ability to work independently, exercise sound judgment, and maintain confidentiality.
Must possess a valid, unrestricted U.S. driver’s license and ensure it remains in good standing at all times.

Nice To Haves

associate or bachelor’s degree in business administration, human resources, accounting, or a related field preferred.
experience in an industrial or plant environment preferred.
CMMS experience preferred.

Responsibilities

Direct and coordinate site administrative functions to support efficient and effective plant operations.
Administer site computer, telephone, cell phone, office system, and related administrative accounts.
Facilitate the effective utilization and administration of the computerized maintenance management system (CMMS).
Maintain plant administrative and business records, vendor information, and other required documentation, ensuring records are accurate, organized, and appropriately maintained.
Procure and maintain adequate office, facility, and other administrative supplies necessary to support plant operations.
Oversee the janitorial services provider and help ensure the Administration and Control Room buildings are maintained in a clean and professional condition.
Administer the site clothing allowance program and facilitate charitable contributions with the Plant Manager and outside organizations.
Fully support and participate in NAES Safety and Regulatory Compliance Programs.
Administer purchasing and accounts payable activities, including reviewing purchase requisitions and purchase orders, tracking receipt of materials and invoices, verifying vendor statements, processing invoices for payment, and reconciling monthly credit card charges and statements.
Prepare and maintain accounts receivable, inventory, and other required financial and administrative reports.
Assist with preparation of the annual budget and monthly and annual reports, and help the Plant Manager monitor and track the site operating budget.
Process employee payroll and complete payroll reporting in accordance with Corporate Accounting procedures.
Partner with Corporate Human Resources to address employee-related matters and facilitate benefits administration, Fitness-for-Duty testing, and other HR requirements for plant personnel.
Prepare and maintain time and attendance records, employee status reports, and other required employee documentation while safeguarding the confidentiality of employee, payroll, financial, and other sensitive business information.
Additional human resources, administrative, and accounting functions as assigned by Plant Manager.