Office & Administrative Coordinator

Lee Epting Catering INC•Athens, GA

4d•Onsite

About The Position

The Office & Administrative Coordinator is the operational anchor of Epting, responsible for creating an organized, efficient, and welcoming environment that keeps our day-to-day operations running smoothly. Serving as the primary face and voice of the company, this role acts as the main hub for guests, clients, vendors, and internal teams. By managing front-of-house hospitality, streamlining office logistics, optimizing digital filing systems, and supporting HR and event administration, you will empower department leaders to focus on what they do best: producing exceptional events and delivering outstanding client experiences.

Requirements

3+ years of progressive experience in office management, administrative operations, or front-of-house hospitality.
Advanced proficiency with Google Workspace and Microsoft Office, with a natural comfort learning new software and managing digital file structures.
Outstanding written, verbal, and phone communication skills with a customer-first attitude and strict commitment to confidentiality.
Strong organizational ability with a knack for prioritizing competing tasks calmly under pressure.

Nice To Haves

Prior experience in catering, hospitality, or event production environments.
Familiarity with CRM, event management software, or basic bookkeeping support.
Demonstrated experience developing standard operating procedures or digital archive systems.

Responsibilities

Serve as the primary point of contact; warmly greet clients, vendors, and applicants, ensuring a polished, hospitable front-office experience.
Manage incoming phone lines, monitor the main email inbox, route inquiries promptly, and manage incoming/outgoing mail, deliveries, and shipping.
Oversee conference room reservations, prepare meeting spaces, and coordinate beverages and refreshments for executive and client meetings.
Maintain a pristine, organized office environment. Manage office inventories, order kitchen/administrative supplies, and coordinate facilities maintenance.
Oversee office technology, copiers, printers, and conference room tech; serve as the point person for vendor service contracts and basic tech troubleshooting.
Maintain structured digital filing systems (Google Drive and Microsoft SharePoint), create and update standardized administrative forms/templates, and assist with SOP documentation.
Assist with interview scheduling, welcome new hires, assemble onboarding packets, maintain employee files, and coordinate uniforms/name tags.
Manage internal announcements, maintain master staff contact lists, assemble employee newsletters, and plan staff appreciation events, birthdays, and celebrations.
Assist leadership with special projects, expense tracking, invoice processing for accounting, data entry, report generation, and contract tracking.
Support the event production team by printing timelines, menus, and binders; organizing vendor paperwork and RSVPs; and providing occasional onsite administrative support for major company events.