Office & Administrative Coordinator (41501)

Omega Systems•Spring Township, PA

7d•$19 - $25•Onsite

About The Position

Omega Systems is looking for an HQ Office & Administrative Coordinator to serve as the operational backbone of our Reading, PA headquarters. This part-time, in-office role keeps day-to-day administrative functions, facilities coordination, mail processing, vendor access, and compliance-related tasks running smoothly. It's a great fit for someone reliable, detail-oriented, and comfortable juggling varied responsibilities with minimal supervision.

Requirements

High school diploma or equivalent
1–2 years of administrative, office coordination, or facilities experience
Ability to pass a background check and obtain CJIS clearance
Reliable and punctual, with the ability to commit to regular in-office hours, including Tuesday mornings
Comfortable with everyday office technology (Microsoft Office Suite, scanning, email, printing, online portals)
Strong organizational skills and attention to detail
Comfortable working independently

Nice To Haves

Experience in a compliance-sensitive environment (legal, government, IT, or similar)
Experience working with HRIS or document management systems
Experience coordinating with third-party vendors

Responsibilities

Receive, sort, scan, and route incoming mail daily, including time-sensitive legal documents, checks, and tax compliance items
Upload and distribute scanned documents promptly
Handle outgoing mail and package pickups/drop-offs
Serve as the on-site point of contact for property management, maintenance vendors, exterminators, cleaning staff, and service technicians
Manage vendor building access and sign-in/sign-out procedures
Keep kitchen supplies stocked and common areas tidy
Run the dishwasher weekly and coordinate vending machine service and Tuesday deliveries
Order and manage office and cleaning supplies, including vendor relationships
Maintain the HQ storage room, including file organization and shredding schedules
Retrieve and send historical documents on request
Coordinate employee and visitor badge access, including photos and issuance
Maintain accurate access records alongside HR and IT
Receive and log CJIS fingerprint packets, coordinate delivery/shipping as needed, and maintain tracking logs
Help plan and run office events (All Hands meetings, holiday parties, happy hours, visitor hosting, etc)
Keep office signage and name plates current
Coordinate shipping for departing or remote employees' equipment, including occasional post office drop-offs
Serve as the on-site contact for HR and marketing materials, managing inventory and coordinating shipments with the remote teams