Office Administrative Associate

The Ohio State University • Columbus, OH

3d • $21 - $28 • Onsite

About The Position

The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations. The Division includes two undergraduate programs, one graduate program, and offers both in-person and asynchronous online instruction. The program prepares students to join dental health teams focused on oral health and disease prevention. It is the only dental hygiene program in Ohio affiliated with a dental school and the only program in the state offering a master’s degree in dental hygiene.

Requirements

• High School diploma or GED.
• Certification or vocational training may be required.
• 2 years of relevant experience required.

Nice To Haves

• Associate degree in a relevant field may be preferred.
• 4-6 years of relevant experience preferred.

Responsibilities

• Support the Division Chair in daily operations and strategic initiatives.
• Ensure timely completion of division goals, projects, and deadlines.
• Represent the Chair and Division to college leadership, students, and external organizations and community partners.
• Research and analyze programs, policies, procedures, and operational data to provide recommendations and updates to the Division Chair.
• Prepare and maintain reports and documentation using network and cloud-based systems.
• Monitor and manage division budgets across multiple funding sources in conjunction with the Chair.
• Initiate financial transactions, including spend authorizations, travel arrangements, and expense reimbursements.
• Manage the Chair’s calendar and meeting schedules.
• Coordinate complex meetings involving multiple stakeholders.
• Maintain shared calendars for classrooms and conference spaces.
• Perform advanced administrative tasks, including document preparation and collaboration, file and data management in cloud-based systems, and handling confidential information.
• Support personnel and documentation processes.
• Assist in program planning and clinical exam coordination.
• Provide guidance and task direction to coworkers.
• Assist faculty with classroom technology issues.
• Assist the Chair and any Search Committee Chair with faculty recruiting, including meeting organization, interview scheduling, and compliance documentation tracking.
• Manage division website and social media presence.
• Compile and update materials, including clinic manuals, booklists, published resources, and event information.
• Plan and coordinate division events and activities.
• Collaborate with other departments on shared initiatives.
• Facilitate logistics for special events and programs.
• Identify and implement process improvements.
• Perform other duties as assigned.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED