Administrative Associate V- Dean's Office

Texas A&M•College Station, TX

7d•Onsite

About The Position

Texas A&M University is seeking an Administrative Associate V to provide administrative support to the Dean's Office at the School of Veterinary Medicine & Biomedical Sciences. This role will also serve as an assistant to the Assistant to the Dean, coordinating specialized activities and assisting with projects and special events. The ideal candidate will possess strong communication and organizational skills, function well in a challenging environment, and be able to work independently on projects.

Requirements

High school graduation or any equivalent combination of education and experience.
5 years of experience in general office and clerical work.

Nice To Haves

Bachelor's degree
Dean’s Office Experience
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Responsibilities

Serves as a personal assistant to the Assistant to the Dean.
Coordinates administrative meetings and interactions with other units.
Coordinates and provides administrative support for a specialized activity or project.
Assists in the planning of meetings, special events, and coordination of logistical arrangements.
Serves as an information resource on administrative operational methods and processes.
Performs special analyses and project summaries on behalf of the supervisor that may require conducting research.
Applies policies and procedures in the development of office procedures for complex or specialized functions.
Assists in the coordination of travel arrangements and preparation of itineraries.
Manages daily office support activities for the Dean’s Office operations in the capacity of the office manager, including answering phone calls for the main line of the Dean's Office, routing calls to the appropriate college unit, and greeting visitors in the Dean’s office.
Manages the coordination of daily work flow, including the maintenance of electronic mail and tracking logs which involves highly sensitive and confidential administrative matters.
Maintains the Dean’s Office Student Worker Handbooks.
Supervises, trains, and evaluates the work of Student Workers.
Coordinates the delegation of assigned tasks to student workers as appropriate.
Coordinates the maintenance of electronic tracking logs and facilitates workflow in Laserfiche as initiated by the new supervisor.
Assists with file management in LaserFiche as initiated by the new supervisor.
Performs miscellaneous duties as assigned, which may include advanced desktop publishing, presentation, and data management activities.
Assists staff with the use of these advanced desktop applications.
Will serve as the custodian of multi-user keys and parking tags.
Monitors compliance with University policies and procedures.
May maintain materials for availability on the Internet or supervise such activities.
Performs other duties as assigned.
Provides technical information regarding administrative procedures, services, or programs.
Coordinates meetings, the maintenance of files, and records for retention.
Inventories and reorders office supplies, Dean’s Kitchen Supplies, and maintains office equipment.
Schedules conference rooms, video conferencing, and other office related events.
Makes arrangements and provides logistical support for the efficient operation of the office.