Operations Administrative Coordinator

Honor Foods • Philadelphia, PA

2d • $24 - $28 • Onsite

About The Position

Honor Foods is seeking a highly organized, professional, and proactive Office Administrative Assistant to support the Operations team and collaborate with Transportation, Maintenance, Human Resources, and other departments. The role helps keep daily operations running smoothly while supporting company meetings, catering, team member events, and special projects. The successful candidate takes ownership, communicates professionally, handles sensitive information with discretion, and works effectively in a fast-paced, team-oriented environment.

This is a fully on-site position in Philadelphia, Pennsylvania, scheduled Monday through Friday from 9:00 AM to 5:00 PM. The pay range is $24.00–$28.00 per hour.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professionalism, sound judgment, and ability to maintain confidentiality.
• Ability to collaborate effectively across departments and work independently with minimal supervision.
• Proactive, dependable, and solutions-oriented approach to responsibilities.

Nice To Haves

• 2+ years of administrative or office support experience.
• Experience supporting management or multiple departments.
• Experience coordinating meetings, catering, company events, or vendor services.
• Background in distribution, warehouse, logistics, or operations administration.

Responsibilities

• Provide daily administrative support to Operations leadership, with additional support to Transportation and Maintenance.
• Prepare and maintain reports, spreadsheets, correspondence, and department records.
• Coordinate schedules, meetings, communications, and administrative deadlines.
• Partner with HR to assist with company events, celebrations, catering, and team member engagement initiatives.
• Coordinate food orders, office supplies, vendor communications, and meeting arrangements.
• Maintain professional, responsive communication with team members and leaders across all departments.
• Handle confidential company and team member information with exceptional discretion.
• Take ownership of assignments, follow through on commitments, and adapt to changing business priorities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED