Operations & Administrative Coordinator

EG&R Engineering PC•Franklin Township, NJ

2h•$50,000 - $65,000

About The Position

EG&R Engineering, PC is seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of its growing engineering firm. The role provides administrative and business support across office operations, accounting coordination, proposal preparation, recruiting administration, and other company initiatives. The position offers broad exposure to the business side of an engineering firm and the opportunity to take on increasing responsibility as the company grows. The coordinator reports to the Chief Operating Officer (COO) and works closely with company leadership, project managers, engineers, and external business partners.

Requirements

Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines, and follow-ups simultaneously.
Excellent written and verbal communication skills and a professional communication style.
High attention to detail, accuracy, and follow-through.
Ability to learn quickly, exercise good judgment, solve problems, and work independently with appropriate direction.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Ability to handle confidential business and employee information with discretion and professionalism.
A valid driver’s license may be required for site visits or project-related travel.

Nice To Haves

Bachelor’s degree in Business Administration, Management, Finance, Accounting, Human Resources, Communications, or a related field.
2–5 years of experience in an administrative, operations, office management, business coordination, or similar role.
Experience supporting accounting, proposals, recruiting, HR administration, or professional services operations.
Experience in an engineering, architecture, construction, consulting, or other professional services environment.

Responsibilities

Support the COO and company leadership with day-to-day administrative and business operations.
Coordinate office needs, supplies, vendors, incoming correspondence, records, and other administrative functions.
Assist with Accounts Payable and Accounts Receivable administration, including invoice tracking, vendor documentation, expense organization, payment support, and follow-up as directed.
Support proposal preparation by coordinating and formatting documents, assembling required information, tracking deadlines, and maintaining proposal and qualification materials.
Provide administrative support for recruiting activities in coordination with EG&R’s recruiting resources.
Assist with employee onboarding and offboarding administration, personnel documentation, benefits-related coordination, and other assigned HR administrative tasks.
Coordinate meetings, calendars, internal communications, follow-ups, and action items.
Prepare and maintain spreadsheets, trackers, reports, and other business operations tools.
Assist with client, vendor, subcontractor, and business documentation, including W-9s, certificates of insurance, agreements, and other required records.
Track deadlines, renewals, registrations, certifications, and other company compliance or administrative requirements.
Identify opportunities to improve administrative workflows, organization, and efficiency, and help implement practical solutions.
Support special projects and company initiatives as needs arise.