Administrative Coordinator - Operations
About The Position
At City Wide Facility Solutions – Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We’re looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes—keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery.
Requirements
- Strong organizational skills with the ability to prioritize and manage multiple tasks
- Excellent attention to detail and commitment to accuracy
- Clear, professional written and verbal communication skills
- Ability to meet deadlines in a fast-moving environment
- Comfort working with CRMs, document management systems, and administrative workflows
- Professional demeanor and ability to work with a wide range of personalities
- Valid driver’s license and willingness to visit client sites as needed
Responsibilities
- Support Core Operational Processes
- Insurance & Compliance Management
- New Client Onboarding & Starts
- Ongoing Client & Data Management
Benefits
- Comprehensive benefits package: medical, dental, vision, life, FSA & HRA
- 401(k) with company match
- Generous paid time off, including holidays and volunteer time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
