Office Administration Clerk - Canada Summer Jobs

Canadian Mental Health Association-Haliburton, Kawartha, Pine Ridge•Peterborough, ON

9d•Onsite

About The Position

This is a Canada Summer Jobs Opportunity. The Office Administration Clerk often represents the first point of contact for the agency and primarily assists staff and visitors. The incumbent works often in a fast-paced setting, working with people and completing clerical duties as needed.

Requirements

Must be between 15 and 30 years of age
Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act
Must have a valid Social Insurance Number and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
Satisfactory police records search
Satisfactory references
Proof of receipt of full COVID-19 vaccine

Nice To Haves

Previous experience in a receptionist or similar position with direct experience dealing with the public an asset
Computer skills using Windows, Microsoft Office - Outlook, Word, (typing speed of 50 wpm), and Excel
Knowledge in the operation of all standard office equipment
Excellent organizational and multi-tasking skills
Strong communication and interpersonal skills
Intermediate to advanced minus proficiency in French an assett
Flexible with demonstrated ability to work independently, as well as within a team
Proven ability to function effectively in a challenging environment
Lived expertise with a mental health concern or addiction, either personally or with a family member is an asset

Responsibilities

Answer the telephone and greet visitors in a pleasant manner when required
Communicate scheduled appointments, trainings etc.
Provide information regarding internal programs, local resources and agencies
Refer people to appropriate workers and departments
Follow C.M.H.A. processes and procedures for people presenting in crisis
Follow procedures for clients requiring services and assistance specific to the site
Assist people needing accommodation to access services
Flexible with working at variable sites and days as needed to keep reception areas covered
Accept payments for rent, arrears, donations etc.
Monitor keys, sign in and sign out procedures (credit cards, vehicles pass etc.)
Complete general typing and clerical duties
Data entry and formatting of information into databases
Process deliveries and distributes mail
Assist in ordering general office and cleaning supplies
Assist with meeting preparations
Assist staff with projects as needed