Office Admin - Bilingual

Gothic Landscape • San Jose, CA

21h • Onsite

About The Position

At Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do� and who makes it all possible. Together, we create something unique that keeps on growing year after year. Bilingual Office Administrator (Spanish & English): This is a full-time, on-site position (not remote), working Monday - Friday from 7:00 a.m. to 3:30 p.m. in Santa Clara. The ideal candidate will be detail oriented, resourceful and able to work independently in a fast- paced environment.

Requirements

• 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
• Bilingual in Spanish (required) and able to work independently
• Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
• Proficient in MS Office - Specifically Excel

Nice To Haves

• Administrative experience with supervisory experience within the landscape or construction industries is highly preferred

Responsibilities

• Weekly paystub distribution
• Back up for weekly payroll processing (data entry, reviews & edits) to include data entry of timecards
• Handles/coordinates all HR Administrative duties such as: processing new hire paperwork, translating benefits info to staff and new hires, benefits enrollment, leave of absence documentation, etc.
• Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases.
• Respond to vendor inquires.
• Handles/coordinates new employee on-boarding including completion of employee forms
• Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.
• Other responsibilities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed