Office & Accounting Assistant
About The Position
Tecta America Dakotas is seeking an organized, detail-oriented professional to serve as our Office & Accounting Assistant in our Fargo office. This position is ideal for someone who enjoys variety in their workday. You will serve as the first point of contact for visitors, customers, vendors, and employees while also providing valuable support to our accounting and service operations teams. The successful candidate will be professional, dependable, customer-focused, and comfortable managing multiple priorities in a fast-paced construction environment. This position reports directly to the Accounting Manager.
Requirements
- High school diploma or equivalent
- Strong computer skills, including Microsoft Outlook, Word, and Excel
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Professional communication and customer service skills
- Ability to handle confidential information responsibly
- Ability to manage multiple tasks and priorities simultaneously
Nice To Haves
- Previous administrative, receptionist, office support, or customer service experience
- Accounts payable, bookkeeping, or accounting support experience
- Experience with accounting, ERP, or service management software
- Construction, roofing, service, or trades industry experience
- Experience with Navision or similar accounting software
Responsibilities
- Answer and direct incoming phone calls
- Greet visitors, customers, vendors, and employees
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain office supply inventory and coordinate ordering
- Schedule conference rooms and assist with meeting preparation
- Prepare correspondence, reports, forms, and other administrative documents
- Maintain office records and filing systems
- Support various administrative projects across departments
- Enter vendor invoices and supporting documentation
- Organize, scan, file, and maintain accounting records
- Assist with invoice processing and payment preparation
- Research and resolve invoice discrepancies
- Collect and organize purchase card receipts and supporting documentation
- Support month-end and other accounting projects as assigned
- Assist with additional accounting responsibilities based on experience and skill level
- Assist with service ticket administration and documentation
- Maintain service-related records and job files
- Support communication between customers, field personnel, and office staff
- Assist with work order and service documentation organization
Benefits
- Competitive hourly pay
- Opportunity for growth within accounting and administrative functions
- Stable, established company with strong local leadership
- Team-oriented work environment
- Comprehensive benefits package
- 401(k) with company match
- Paid time off and holidays
- Health, dental, and vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
