Accounting Assistant II (Administrative Office)

Harris County • Houston, TX

3d • Onsite

About The Position

The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department. Harris County is an Equal Opportunity Employer. If you need special services or accommodations, please call [phone] or email [email protected]. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

• All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.
• High school diploma or equivalent from an accredited college or university
• Three (3) years of experience working with accounts payable, purchasing, or inventory control of consumable supplies
• Three (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheet
• Available and reliable transportation for work-related duties.
• Valid Texas Driver's License
• Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy
• Standard accounting principles and practices
• Accounts payable and general ledger processes and practices
• Harris County policies and procedures
• Spreadsheet, database, accounting, and budget management applications software.
• Cash handling practices and procedures
• Ability to understand and apply current accounting guidelines, system updates, and revisions, and policy changes
• Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.
• Ability to compile and interpret data with problem-solving skills and attention to detail
• Excellent communication skills, both verbal and in writing
• Ability to add, subtract, multiply, and divide numbers and common decimals
• Skill in self-discipline, dependability, and the ability to work independently
• Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
• Customer service skills of empathy, good communication, and problem-solving
• Must use your personal mobile device for our Multifactor Authentication process

Nice To Haves

• One (1) year of cash-handling experience (preferred)
• Experience in governmental accounting (preferred)
• Bilingual (preferred)

Responsibilities

• Codes invoices; processes blanket requisitions and purchase orders; Prepares invoices for payment with proper account number; ensures all invoices are paid timely
• Processes employee reimbursement requests for travel
• Corresponds with departments and branch libraries regarding their invoices
• Calculate rates paid for purchases and all price extensions
• Prepares purchases and keeps the accounts balanced in the general ledger
• Submits orders to vendors
• Receives ordered supplies from delivery persons by inspecting packages and signing delivery receipts
• Verifies items billed against items ordered and received, and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departments
• Sorts, organizes, and unpacks shipments, matching shipments to packing slips and order records
• Sends materials to departments and branch libraries according to location codes
• Develops and maintains a variety of spreadsheets.
• Contact departments and branch libraries of origin to resolve documentation problems
• Assists in monthly, quarterly, and year-end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reports
• Receives department records and prepares for archival or in-house storage in accordance with county and department policy
• Other duties as assigned

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED