ODA & STC Documentation Specialist

Jamco America Inc•Everett, WA

23h•Onsite

About The Position

Jamco America is seeking a detail-oriented and highly organized individual to support a comprehensive review, validation, and digitization effort of historical Certification and Supplemental Type Certificate (STC) ODA records. This position will play a critical role in ensuring FAA and Organization Designation Authorization (ODA) documentation is complete, accurate, compliant, and readily accessible within the company’s electronic document management system. The selected individual will work closely with the ODA and Certification to review legacy certification binders currently stored onsite and compare them against electronically archived records maintained in Laserfiche. For documents not currently maintained in Laserfiche, they will need to be scanned and saved to the appropriate Laserfiche folders. This effort will ensure regulatory compliance, support future FAA audits, and preserve the integrity of certification records required to be retained for the life of each STC program.

Requirements

Associate degree or equivalent combination of education and experience.
Strong organizational skills and exceptional attention to detail.
Proficiency with Microsoft Office applications.
Ability to maintain confidentiality and handle controlled documentation.
Strong written and verbal communication skills.
Ability to identify documentation discrepancies and missing records.
Strong analytical and investigative skills.
Ability to work independently on repetitive, detail-intensive tasks.
Ability to maintain accuracy and consistency while reviewing large quantities of records.
Effective time management and prioritization skills.
Ability to follow established processes and contribute to process improvements.

Responsibilities

Conduct detailed reviews of physical STC certification binders, drawings and records stored onsite.
Compare physical documentation to electronic records maintained in Laserfiche.
Identify missing, incomplete, duplicate, or inaccurately scanned documents.
Verify scanning accuracy including page sequencing, double-sided documents, attachments, and supporting data.
Reconstruct electronic records for STC programs not currently represented within Laserfiche.
Obtain missing documentation from available sources including Laserfiche, JT archives, KCO records, Certification folders, and other approved repositories.
Organize and establish electronic folder structures consistent with company records retention standards.
Verify the presence of required FAA approvals, including FAA Form 8100-9 and associated certification records.
Document discrepancies and maintain tracking logs for corrective actions.
Participate in process improvement efforts to establish efficient review and archival procedures.
Support internal and external audit readiness activities related to certification records.
Work closely with Certification to develop and refine documentation review methodologies.