Occupational Health Coordinator

Worley•Pasadena, TX

10d•Onsite

About The Position

The Occupational Health Services Coordinator plays an integral role in supporting the health, safety, and workforce readiness of the craft workforce that delivers complex industrial construction projects. This role ensures employees are medically qualified, compliant with project requirements, and ready to mobilize safely and efficiently across construction projects. The coordinator works closely with Craft People teams, project leadership, HSE professionals, medical providers, third-party administrators, and customers to coordinate occupational health programs, medical surveillance requirements, workforce screening activities, and drug and alcohol testing programs. Based in Pasadena, Texas, this role serves as a critical link between healthcare providers, operational teams, and project stakeholders, helping maintain the systems, processes, and controls that support workforce readiness across multiple project locations. The purpose of the role is to administer and coordinate occupational health, medical surveillance, workforce screening, fitness-for-duty, and drug and alcohol testing programs that support craft hiring, workforce mobilization, and project compliance requirements. Serving as a Designated Employer Representative (DER) for assigned testing programs, the coordinator oversees testing administration, workforce clearances, return-to-work processes, occupational health systems, and regulatory documentation, ensuring compliance with company standards, client requirements, privacy obligations, and applicable regulatory requirements. This role is vital in supporting safe project staffing, protecting workforce health, and ensuring project teams have access to qualified and compliant personnel.

Requirements

Minimum 3 years of experience supporting occupational health, workforce readiness, medical screening, employee health, or related programs within construction, industrial, manufacturing, energy, maintenance, turnaround, or project-based environments.
Minimum 3 years of experience serving as a Designated Employer Representative (DER) and administering employer drug and alcohol testing programs.
Minimum 3 years of experience coordinating medical clearances, fitness-for-duty evaluations, return-to-work activities, respirator fit testing, audiometric testing, and medical surveillance requirements.
Minimum 3 years of experience coordinating activities among occupational health clinics, laboratories, medical providers, testing vendors, project teams, HSE personnel, Information Security teams, Privacy teams, and corporate support functions.
Experience utilizing occupational health and workforce screening platforms such as DISA, CORE/Enterprise Health, BlueHive, FormFox, Concentra, contractor-management systems, or similar technologies.
Experience supporting compliance programs, audits, contractor qualification requirements, testing administration, workforce documentation, and regulatory reporting.
Intermediate proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and electronic document management systems.

Nice To Haves

5+ years of occupational health, workforce mobilization, employee medical compliance, or industrial health program experience.
Experience supporting direct-hire craft workforces and large industrial construction projects.
Experience supporting workforce populations exceeding 1,000 employees or multiple concurrent project locations.
Experience handling confidential medical, health, and personal information in accordance with privacy and records retention requirements.
Knowledge of OSHA occupational health requirements, hearing conservation programs, respiratory protection programs, DOT and non-DOT testing programs, and contractor compliance systems.
Strong communication and stakeholder management skills with the ability to work effectively across all levels of the organization.
Demonstrated ability to manage competing priorities while maintaining high levels of accuracy, responsiveness, and compliance.
Bilingual English and Spanish communication skills are highly desirable.

Responsibilities

Coordinating pre-employment and project-specific medical screening requirements, including drug and alcohol testing, audiometric testing, respirator fit testing, physical examinations, and other workforce qualification protocols.
Reviewing screening completion status and communicating medical clearances or outstanding requirements to authorized stakeholders.
Developing and maintaining project-specific occupational health protocols based on customer, project, site, and role requirements.
Identifying and coordinating occupational clinics, collection sites, laboratories, and medical providers to support project mobilization activities.
Administering return-to-work and fitness-for-duty processes while ensuring privacy and confidentiality requirements are maintained.
Supporting craft workforce onboarding and mobilization activities through timely coordination of medical clearances and compliance requirements.
Serving as the Designated Employer Representative (DER) for assigned drug and alcohol testing programs.
Coordinating pre-employment, random, post-incident, reasonable suspicion, return-to-duty, follow-up, and other testing activities.
Administering testing programs through approved providers and platforms, including DISA and other assigned third-party vendors.
Maintaining testing rosters, account records, training documentation, collection-site information, and audit-ready program records.
Providing guidance regarding testing requirements, laboratory confirmations, recollections, employee holds, and release-to-work processes.
Monitoring testing program compliance and ensuring adherence to company, customer, and regulatory requirements.
Coordinating medical surveillance programs, including hearing conservation requirements, audiometric testing, respiratory protection programs, and other occupational health monitoring activities.
Monitoring testing equipment certifications, calibration requirements, and vendor compliance activities.
Supporting OSHA, client, contractor-management, and third-party audits and compliance reviews.
Maintaining current knowledge of occupational health processes, company standards, client requirements, and workforce compliance programs.
Escalating matters requiring medical, legal, privacy, or regulatory interpretation to appropriate subject matter experts.
Administering occupational health platforms and related workflows, including CORE/Enterprise Health, BlueHive, DISA, FormFox, Concentra, and other assigned systems.
Coordinating with Information Security, Privacy, technology teams, and vendors regarding access management, implementations, system enhancements, and issue resolution.
Protecting confidential medical and personal information in accordance with privacy requirements and company policies.
Maintaining complete, accurate, and audit-ready records within approved systems and repositories.
Reviewing vendor performance, service updates, invoices, operational metrics, and account administration activities.
Supporting continuous improvement initiatives focused on process efficiency, compliance, and service delivery.
Serving as a primary point of contact for occupational health and workforce readiness inquiries from employees, candidates, recruiters, project teams, HSE personnel, supervisors, customers, and project leadership.
Communicating testing instructions, appointment details, documentation requirements, and workforce clearance status updates.
Tracking pending screenings, compliance actions, vendor issues, and workforce readiness activities.
Supporting reporting, audits, account reviews, dashboards, and operational metrics.
Building strong relationships with internal and external stakeholders to support a positive employee experience and effective project execution.