NYC DOB Filing Representative / CAD Drafter & Permit Expeditor

Done Right Hood & Fire Safety • Brooklyn, NY

7d • Onsite

About The Position

Done Right Hood & Fire Safety is seeking an experienced NYC DOB Filing Representative with strong AutoCAD and Revit skills to manage permit applications, conduct field measurements, prepare technical and shop drawings, and coordinate approvals with NYC regulatory agencies. The role supports commercial kitchen exhaust, fire suppression, and mechanical services projects. The successful candidate will manage projects from initial site surveys through drawings, filings, approvals, and final sign-offs, and will coordinate with engineers, architects, contractors, project managers, fabrication teams, installers, and agency representatives.

This is a full-time, in-office position based in Brooklyn, NY, with travel to project sites throughout NYC and surrounding areas. Compensation is competitive and based on experience. The role offers professional growth and advancement, diverse commercial kitchen, mechanical, and hospitality projects, and collaboration with experienced project managers, engineers, and fabrication teams.

Requirements

• Active NYC DOB Filing Representative registration appropriate for assigned responsibilities.
• At least 3 years of NYC DOB filing and permitting experience.
• Proficiency in AutoCAD and Revit.
• Experience preparing mechanical layouts, shop drawings, and as-built drawings.
• Experience conducting field surveys and taking accurate measurements.
• Strong knowledge of DOB NOW: Build and NYC DOB filing procedures.
• Ability to read and interpret mechanical, architectural, and engineering plans.
• Experience coordinating mechanical, HVAC, ventilation, or commercial construction projects.
• Familiarity with NYC DOB objection resolution, permit issuance, and project closeouts.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects.
• Excellent communication and problem-solving skills.
• Ability to travel to project sites throughout NYC and surrounding areas.

Nice To Haves

• Experience with commercial kitchen exhaust, grease duct, hood, and make-up air systems.
• Experience preparing ductwork fabrication and installation shop drawings.
• Familiarity with NFPA 96 and NYC Mechanical Code requirements.
• Experience with NYC Landmarks Preservation Commission applications.
• Experience preparing and coordinating NYC DOB OTCR submissions and approvals.
• Florida permitting and filing experience, particularly mechanical, HVAC, commercial kitchen exhaust, and fire suppression permits in Miami-Dade, Broward, and Palm Beach counties.
• Familiarity with Florida building department procedures, permit applications, plan review comments, and inspection coordination.
• Familiarity with electrostatic precipitators (ESP), pollution control units (PCU), and odor-control systems.
• Experience coordinating with FDNY and other regulatory agencies.
• Experience working with mechanical contractors, sheet metal fabrication shops, engineering firms, or permit expediting companies.
• Knowledge of NYC violations, legalization projects, and corrective filings.

Responsibilities

• Prepare, coordinate, submit, and track NYC DOB applications, permits, and approvals through DOB NOW: Build, BIS, and other applicable filing platforms.
• Coordinate mechanical, HVAC, commercial kitchen exhaust, ventilation, and related construction filings.
• Prepare and coordinate NYC DOB OTCR applications, technical submissions, and supporting documentation; work with engineers, architects, manufacturers, and consultants and respond to technical objections.
• Review filing packages for completeness, accuracy, and supporting documentation.
• Coordinate with licensed engineers, architects, contractors, and project managers.
• Track and resolve DOB objections, corrections, and resubmissions.
• Manage permit issuance, amendments, inspections, sign-offs, and project closeouts.
• Maintain organized records of active applications, approvals, and filing deadlines.
• Prepare and modify technical drawings, layouts, shop drawings, and as-built drawings using AutoCAD and Revit.
• Develop shop drawings for commercial kitchen exhaust systems, ductwork, ventilation equipment, and related mechanical installations.
• Update existing plans based on field conditions and interpret architectural, mechanical, and engineering drawings.
• Coordinate drawing revisions with engineers, architects, fabrication teams, and installers; ensure drawings reflect equipment dimensions, duct routing, clearances, and site conditions.
• Assist engineering and filing teams with drawing preparation and revisions.
• Visit restaurants, commercial kitchens, rooftops, and construction sites to conduct surveys and measurements.
• Document ceiling heights, equipment locations, duct routes, shaft dimensions, roof penetrations, installation clearances, and existing kitchen hoods, ductwork, exhaust fans, and make-up air equipment.
• Prepare field sketches, measurements, photographs, and detailed site survey reports.
• Identify installation conflicts and discrepancies between existing conditions and proposed plans; communicate findings to engineering, fabrication, and filing teams.
• Prepare and coordinate NYC Landmarks Preservation Commission applications when landmark approvals are required.
• Prepare supporting documentation, technical specifications, drawings, and application packages for agency review.
• Communicate with agency representatives, engineers, manufacturers, and consultants to resolve objections and obtain approvals; track submissions and maintain approval records.
• Manage multiple projects and filing deadlines, provide status updates, and coordinate with project managers, estimators, engineers, fabrication teams, and installation crews.
• Identify missing information before filing, maintain project documentation from initial survey through final approval, and take ownership of assigned filings through completion.
• Travel to project sites throughout NYC and surrounding areas.

Benefits

• Competitive compensation based on experience.
• Full-time, stable employment.
• Opportunity for professional growth and advancement.
• Diverse commercial kitchen, mechanical, and hospitality projects.
• Collaborative environment with experienced project managers, engineers, and fabrication teams.
• Opportunity to play a key role in expanding the company's mechanical design, drafting, and permitting operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed