NYC DOB Filing Representative / CAD Drafter & Permit Expeditor

Done Right Hood & Fire Safety • New York, NY

8d • Onsite

About The Position

Done Right Hood & Fire Safety is seeking an experienced NYC DOB Filing Representative with strong AutoCAD and Revit skills to manage permit applications, conduct field measurements, prepare technical and shop drawings, and coordinate approvals with NYC regulatory agencies. The role supports projects involving commercial kitchen exhaust, fire suppression, mechanical services, HVAC, ventilation, and related construction. The successful candidate will manage work from initial site surveys through drawings, filings, approvals, and final sign-offs, while coordinating with engineers, architects, contractors, project managers, manufacturers, consultants, fabrication teams, and installation crews.

The position is full-time and in-office/in-person in Brooklyn, NY, with travel to project sites throughout NYC and surrounding areas. Compensation is competitive and based on experience. The company describes itself as a growing commercial kitchen exhaust, fire suppression, and mechanical services company serving New York City, Long Island, Westchester, and surrounding areas.

Requirements

• Active NYC DOB Filing Representative registration appropriate for assigned responsibilities.
• At least 3 years of NYC DOB filing and permitting experience.
• Proficiency in AutoCAD and Revit; both are required.
• Experience preparing mechanical layouts, shop drawings, and as-built drawings.
• Experience conducting field surveys and taking accurate measurements.
• Strong knowledge of DOB NOW: Build and NYC DOB filing procedures.
• Ability to read and interpret mechanical, architectural, and engineering plans.
• Experience coordinating mechanical, HVAC, ventilation, or commercial construction projects.
• Familiarity with NYC DOB objection resolution, permit issuance, and project closeouts.
• Strong organizational skills, attention to detail, and ability to manage multiple projects.
• Excellent communication and problem-solving skills.
• Ability to travel to project sites throughout NYC and surrounding areas.

Nice To Haves

• Experience with commercial kitchen exhaust, grease duct, hood, and make-up air systems.
• Experience preparing ductwork fabrication and installation shop drawings.
• Familiarity with NFPA 96 and NYC Mechanical Code requirements.
• Experience with NYC Landmarks Preservation Commission applications.
• Experience preparing and coordinating NYC DOB OTCR submissions and approvals.
• Florida permitting and filing experience, particularly mechanical, HVAC, commercial kitchen exhaust, and fire suppression permits in Miami-Dade, Broward, and Palm Beach counties.
• Familiarity with Florida building department procedures, permit applications, plan review comments, and inspection coordination.
• Familiarity with electrostatic precipitators (ESP), pollution control units (PCU), and odor-control systems.
• Experience coordinating with FDNY and other regulatory agencies.
• Experience working with mechanical contractors, sheet metal fabrication shops, engineering firms, or permit expediting companies.
• Knowledge of NYC violations, legalization projects, and corrective filings.

Responsibilities

• Prepare, coordinate, submit, and track NYC DOB applications, permits, and approvals.
• Manage applications through DOB NOW: Build, BIS, and other applicable filing platforms.
• Coordinate mechanical, HVAC, commercial kitchen exhaust, ventilation, and related construction filings.
• Prepare and coordinate NYC DOB OTCR applications, supporting documentation, and technical submissions; work with licensed engineers, architects, manufacturers, and consultants on submissions and technical objections.
• Review filing packages for completeness, accuracy, and required supporting documentation.
• Coordinate with licensed engineers, architects, contractors, and project managers.
• Track and resolve DOB objections, corrections, and resubmissions.
• Manage permit issuance, amendments, inspections, sign-offs, and project closeouts.
• Maintain organized records of active applications, approvals, and filing deadlines.
• Prepare and modify technical drawings, layouts, and shop drawings using AutoCAD and Revit.
• Develop shop drawings for commercial kitchen exhaust systems, ductwork, ventilation equipment, and related mechanical installations.
• Prepare accurate as-built drawings and update existing plans based on field conditions.
• Interpret architectural, mechanical, and engineering drawings; coordinate drawing revisions with engineers, architects, fabrication teams, and installers.
• Ensure drawings accurately reflect equipment dimensions, duct routing, clearances, and site conditions; assist engineering and filing teams with drawing preparation and revisions.
• Conduct site visits to restaurants, commercial kitchens, rooftops, and construction sites.
• Measure existing spaces and mechanical systems, including ceiling heights, equipment locations, duct routes, shaft dimensions, roof penetrations, installation clearances, kitchen hoods, ductwork, exhaust fans, and make-up air equipment.
• Prepare field sketches, measurements, photographs, and detailed site survey reports.
• Identify installation conflicts and discrepancies between existing conditions and proposed plans, and communicate field findings to engineering, fabrication, and filing teams.
• Prepare and coordinate applications involving the NYC Landmarks Preservation Commission when landmark approvals are required.
• Prepare supporting documentation, technical specifications, drawings, and application packages for agency review; communicate with agency representatives and project partners to resolve objections and obtain approvals.
• Manage multiple projects and filing deadlines, provide status updates, identify missing information before filing, and maintain complete project documentation from initial survey through final approval.
• Coordinate with project managers, estimators, engineers, fabrication teams, and installation crews; take ownership of assigned filings through completion.

Benefits

• Competitive compensation based on experience.
• Full-time, stable employment.
• Opportunity for professional growth and advancement.
• Diverse commercial kitchen, mechanical, and hospitality projects.
• Collaborative environment with experienced project managers, engineers, and fabrication teams.
• Opportunity to play a key role in expanding the company's mechanical design, drafting, and permitting operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed