Nursing Administrative and Laboratory Assistant
About The Position
The School of Nursing Administrative Assistant and Laboratory Assistant provides comprehensive administrative, clerical, simulation, and laboratory support to ensure the nursing department’s efficient daily operation. The position assists nursing faculty, staff, students, and department leadership with scheduling, communication, record maintenance, document preparation, student services, and departmental activities. It also supports setup, breakdown, and organization of simulation and laboratory materials. As a central point of contact for the School of Nursing, the role helps maintain organized operations and supports the department’s educational mission, student success, and compliance with institutional and nursing program requirements. The position is based in an office in Wisner Hall for Nursing on Olivet Nazarene University’s Bourbonnais campus. The salary is $20.00 per hour; additional considerations may be made for experience and educational background. Applicants must submit a resume, cover letter, statement of faith, and responses to application questions. Applications are accepted until the position is filled.
Requirements
- A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
- Computer skills, including knowledge of word processing and Excel, and the ability to learn other systems quickly.
- Excellent grammar and writing skills for preparing reports, letters, and other communications.
- Customer focus and strong telephone and interpersonal skills.
- Ability to maintain confidential information.
- Ability to work independently and seek guidance as needed.
- Positive interpersonal relationship skills for working effectively with students, prospective students, faculty, and other constituents.
- Associate degree required.
Nice To Haves
- Bachelor’s degree preferred.
- Experience in an academic setting and/or healthcare highly recommended.
Responsibilities
- Manage daily office operations, including telephone calls, email inquiries, correspondence, supplies, and service requests.
- Coordinate calendars, appointments, meetings, and school events; record meetings and prepare minutes.
- Prepare, proofread, and distribute reports, letters, forms, and other materials.
- Maintain simulation equipment and learning stations, coordinate room scheduling, and support laboratory turnover between classes.
- Support faculty, adjunct instructors, and students using the Virtual Learning Center (VLC), including assisting with its daily management.
- Provide administrative support to the associate dean, program director, and faculty; assist with course schedules, room reservations, instructional materials, interview scheduling, and committee activities.
- Serve as an initial point of contact for current and prospective students, families, and visitors.
- Organize and administer the entrance TEAS exam and schedule end-of-semester HESI exams.
- Coordinate student communications, appointments, orientation activities, and informational meetings.
- Assist with scheduling uniform fittings, pinning pictures, and fingerprinting each semester, and provide information about NCLEX testing.
- Maintain accurate electronic and paper records in accordance with university policies and retention requirements; handle confidential information discreetly.
- Track admission, progression, retention, and other program data; update databases, contact lists, shared calendars, and departmental documents.
- Track student and faculty clinical compliance records, including immunizations, certifications, background checks, and other agency requirements.
- Maintain clinical affiliation agreements and monitor renewal dates in collaboration with responsible administrators.
- Process purchase requests, invoices, reimbursements, and travel documents.
- Monitor office and VLC supplies and coordinate purchasing within approved procedures; monitor laboratory supply levels.
- Organize supply rooms, medication carts, educational materials, and storage cabinets; maintain inventory records and prepare supply requests, notifying the Program Director when inventory is low.
- Coordinate logistics for pinning ceremonies, homecoming, recognition events, recruitment activities, and other school functions.
- Assist with newsletters, announcements, website updates, and promotional materials; collaborate with university departments and external partners on school activities.
- Complete special projects and other related duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
Associate degree
