Nurse Administrative Assistant (Clinical Administrative Coordinator) - Full-Time Temporary (18-Month Term)

Aspire Fertility Austin • Burnaby, BC

33d • Onsite

About The Position

Pacific Fertility is seeking a compassionate, highly organized Nurse Admin Assistant (Clinical Administrative Coordinator) to support their nursing team and help deliver exceptional patient care. This role involves coordinating patient care, supporting clinical operations, and ensuring an exceptional patient experience while working alongside physicians, nurses, embryologists, and laboratory professionals.

Requirements

• Medical Office Assistant (MOA) Diploma.
• Minimum of two (2) years of administrative experience in a medical or healthcare setting.
• Minimum of two (2) years of experience working directly with patients.
• Experience using Electronic Medical Records (EMR).

Nice To Haves

• Experience in fertility, women's health, surgery, or another specialty medical practice is considered an asset.

Responsibilities

• Coordinate patient appointments, treatment schedules, procedures, and clinical follow-up.
• Support patients by responding to inquiries and ensuring a seamless care experience.
• Prepare patient charts, consent documentation, and clinical records.
• Provide personalized, one-on-one coordination for fertility treatments, testing, and procedures.
• Manage Electronic Medical Record (EMR) workflows, documentation, and data entry.
• Coordinate operating room bookings, physician schedules, and external surgical services.
• Support compliance documentation and nursing workflows.
• Maintain reports, databases, and EMR user access.
• Support the Nurse Manager and multidisciplinary clinical team.
• Coordinate nursing and clinical meetings, including agendas and meeting minutes.
• Contribute to continuous improvement initiatives that enhance patient care and clinic operations.

Benefits

• Employer-paid extended benefits to support your health and wellness.
• 4 weeks of vacation and 10 personal days
• Employee Assistance Program (EAP) – Access confidential counseling, resources, and support.
• Wellness Tools – Exclusive access to meditation, sleep, and mental wellness apps.
• Regular team-building events in a collaborative and welcoming environment.
• Gain valuable experience in reproductive medicine while working alongside an experienced multidisciplinary team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree