Non-Trade Accounts Payable Supervisor

Circle K • Tempe, AZ

6d • Onsite

About The Position

The Non-Trade Accounts Payable Supervisor is responsible for leading and overseeing the daily operations of the Non-Trade Accounts Payable function. This role ensures the accurate and timely processing of invoices, vendor maintenance activities, payment transactions, account reconciliations, and compliance with company policies and internal controls. The Supervisor provides leadership to Accounts Payable staff, drives process improvements, supports system enhancements, and serves as a key liaison between vendors, business units, and finance teams.

Requirements

• Associates degree or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of Accounts Payable experience, including supervisory or team lead responsibilities.
• Strong understanding of non-trade accounts payable processes, vendor management, financial controls, and reconciliations.
• Experience with ERP systems, invoice workflow tools, and vendor payment platforms.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Supervise the day-to-day activities of Non-Trade Accounts Payable associates to ensure service level expectations, productivity, and accuracy standards are achieved.
• Recruit, train, coach, develop, and evaluate team members, including conducting performance reviews and managing attendance and employee relations activities.
• Foster a collaborative, customer-focused environment that promotes employee engagement, accountability, and continuous improvement.
• Serve as a backup to the Accounts Payable Manager and provide leadership support as needed.
• Oversee the timely and accurate processing of non-trade invoices, payments, credit memos, and related transactions.
• Audit source documentation and review associates' work to ensure compliance with company policies, accounting standards, and internal controls.
• Ensure the integrity and accuracy of accounts payable data by investigating, reconciling, and resolving discrepancies.
• Research and correct data variances through updates, modifications, deletions, or re-entry of data as appropriate.
• Supervise vendor master data maintenance, including new vendor setup requests, vendor changes, and one-time vendor creation requests.
• Ensure vendor management activities comply with company policies, regulatory requirements, and internal control standards.
• Serve as a primary contact for vendor inquiries and resolve issues related to invoice processing, payment status, and account maintenance.
• Complete and review daily PDI Accounts Payable interface reconciliations and ensure timely correction of identified errors.
• Partner with internal system owners and business stakeholders to investigate and resolve recurring interface and processing issues.
• Serve as the primary point of contact for reclassification reviews, providing guidance and support to business partners and accounting teams.
• Build and maintain productive working relationships with vendors, business units, and internal stakeholders.
• Respond to inquiries regarding payment status, invoice processing, vendor setup requirements, and AP policies and procedures.
• Provide support to associates, vendors, and business partners across multiple regions and operating companies as assigned.
• Participate in system implementations, upgrades, enhancements, and User Acceptance Testing (UAT) activities.
• Support accounts payable technologies and processes, including Paymode, Laserfiche, PDI interfaces, and other financial systems.
• Identify process improvement opportunities and implement solutions that improve efficiency, compliance, data quality, and customer service.
• Maintain confidentiality of financial and vendor information.
• Assist with departmental projects, audits, and compliance initiatives as assigned.
• Perform other duties and special projects as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree