Accounts Payable Supervisor

Clean Harbors • Norwell, MA

5d • Onsite

About The Position

Clean Harbors is seeking an Accounts Payable Supervisor to be responsible for preparing and executing the weekly pay runs, review and provide related accounting reports ensuring timely accounts payable month end close and accurate postings.

Requirements

• 2 years of college or specialized training (Accounting/Finance/Related)
• 5+ years of experience in a similar role.
• Accounting knowledge of internal controls
• Working knowledge of sophisticated accounting systems; Basic PC skills for preparing documents
• Strong interpersonal, analytical and supervisory skills.
• Able to prioritize between multiple tasks and meet deadlines.
• Able to maintain confidentiality.
• Must be organized and detail oriented.
• Ability to lead a diverse workforce, manage expectations and advocate on their behalf as part of their team.
• Working knowledge of PeopleSoft financial software.
• Understanding of transactional effect on corporate ledger and financial statements.
• Experience engaging and problem solving with multiple departments, locations and/or vendors in a customer service manner.

Responsibilities

• Prioritize Health and Safety by following all safe work practices and policies.
• Supervise, coach, and provide day-to-day leadership to Accounts Payable staff, including assigning workloads, establishing priorities, monitoring performance, and ensuring timely completion of responsibilities.
• Oversee and review the accurate, timely, and compliant processing of invoices, vouchers, expense reports, payment requests, and other accounts payable transactions, ensuring appropriate authorization, complete documentation, adherence to company policies and internal controls, and timely processing in accordance with established deadlines and service-level expectations.
• Respond to inquiries and provide support for internal, external, and financial audits, ensuring compliance and proper documentation
• Resolve invoice discrepancies, payment issues, vendor inquiries, and other AP-related matters by collaborating with vendors, purchasing, receiving, accounting, and other internal departments
• Oversee supplier statement reconciliations, particularly for key and high-risk supplier accounts
• Collaborate with the Purchasing department to manage payment terms, supplier relationships, and decisions related to supplier holds or account closures
• Oversee and coordinate the month-end close process for accounts payable, ensuring all transactions are accurately recorded, reconciled, and variances are investigated and resolved promptly
• Manage banking-related activities, including resolving file transmission issues, performing positive pay reviews and oversee ACH set up to prevent fraud and ensure payment accuracy
• Identify operational bottlenecks and drive continuous improvement within the AP function by implementing process enhancements, leveraging best practices and automation opportunities to improve efficiency, accuracy, and scalability
• Train and develop AP team members and promote a culture of accountability, accuracy, collaboration, and continuous improvement.
• Perform other accounting and finance duties as assigned.

Benefits

• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Employee Stock Purchase Plan
• Generous paid time off
• Company paid training
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree