Accounts Payable Supervisor

MediaNews Group•Willoughby, OH

2d•$50,000 - $52,000•Remote

About The Position

This position is responsible for the day-to-day operations to provide Accounts Payable processes for all properties (newspapers) owned by MediaNews Group. This includes, but is not limited to: entering vouchers into Oracle Fusion, sending daily payment files to Wells Fargo, and assisting with the 1099 year-end process. Although this is a remote position, candidates must reside in Ohio.

Requirements

Knowledge of 1099s (ability to research regulations, analyze invoices for 1099 purposes, and understand reporting requirements)
Ability to read and comprehend written instructions (including process, policy, and procedure manuals), correspondence, and financial documents
Demonstrated ability to communicate efficiently and effectively at all levels, both in writing and orally
Knowledge of accounting processes and controls
Experience solving practical problems and dealing with a variety of variables in situations where only limited standardization exists
Ability to apply common-sense understanding and execution to instructions in written or oral form
Proactive self-starter with strong problem-solving initiative
Exceptional attention to detail and accuracy in financial processing
Strong customer-service orientation when supporting internal and external partners
Continuous focus on process improvement, automation, and workflow efficiency

Responsibilities

Oversee day-to-day Accounts Payable operations
Supervise between 1–5 associates
Assist AP Clerks with processing invoices and manual check requests into Oracle
For assigned properties (newspapers), review and approve completed batches for quantity, unit pricing, extensions, applicable discounts, and correct Sales and Use Taxes. For non-purchase order invoices (including internal check requests), review the GL coding for distribution to the general ledger
Assist in performing the “Z Batch” process to load payments for circulation extracts from assigned properties for carrier payments and subscriber refunds
Approve checks for local printing and enter payment data into the Wells Fargo online system
Rotate with the other supervisor to run the daily Payment Process to send payment files to Wells Fargo (ACH/wires and checks to be printed and mailed)
Perform all stop payments, voids, traces, debits, etc., on payments
Work with Property Field Accounts Payable contacts on questions and Oracle issues
Communicate technical problems to the appropriate IT staff for system functionality issues and resolution; serve as the subject matter expert for Oracle, interfaces, software upgrades, testing, etc.
Ensure all processes and procedures are documented
Assist with hiring, training, and motivating the Accounts Payable team
Perform standard supervisory functions for assigned employees (performance reviews, training, coaching, etc.)