NIH Visa Coordinator

Shabas Solutions, LLC•Perry Point, MD

3d•$50,000 - $60,000•Onsite

About The Position

The NIH Visa Coordinator will be responsible for a variety of tasks related to the processing of immigration documents and support for foreign nationals at NIH. This includes reviewing and preparing forms, managing databases, coordinating with various offices and staff, and providing support for temporary workers and outreach activities. The role requires strong organizational and communication skills, as well as proficiency in Microsoft Office Suite.

Requirements

High School diploma or equivalent.
Minimum of one (1) year of experience in a related field, preferably in International Education.
Expertise with Microsoft Office Suite (MS Word, Excel, Outlook).
Strong communications skills, both oral and written.
Excellent organizational and time management skills.

Responsibilities

Review, edit and prepare for data entry (Form 829-1 and 2 for all sponsored NIH foreign nationals) to DIS database.
Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting.
Confirm foreign national trainee data to be entered into the FNMS for HHS Office of National Security.
Process foreign worker employment authorizations and track status.
Review, edit and prepare for submission applications and petitions to be filed with the US Customs and Immigration Service (USCIS).
Review, edit and prepare for submission O-1 Individuals with Extraordinary Ability or Achievement petitions with the US Customs and Immigration Service (USCIS).
Work with NIH administrative staff to complete deficient packages; verify educational credentials and other required documents (reference letters, CV, evidence of funding).
Work with staff in the waiver area to include collecting and preparing all information for final approval; enter information into databases; create files; verify information; respond to general inquiries.
Maintain KeyContact information for ICOs.
Follow up with scientists on arrival dates; establish new arrival dates.
Work with staff on the preparation and review of LPR and O-1 petitions and HSPD-12 processes.
Work with staff on “Enter-on-Duty” and “Walk-in” services (including but not limited to preparing documents for pickup, greeting customers for drop in-advising or scheduled appointments, etc.); meet with Exchange visitors to complete J-1 extension processing.
Perform data entry; enter scientists’ information in appropriate DIS databases; create files/forms as necessary and files in designated locations in the DIS office.
Create, compile and analyze data reports.
Track/monitor status of all phases of petition filings, e.g., date in/date out.
Maintain physical office files, including filing, sorting, file retrieval and culling of file materials.
Prepare pre- and post- arrival packages for foreign visiting scientists.
Provide “Enter-on-Duty” and “Walk-in” services to temporary workers and meet with exchange visitors to complete J-1 extension processing.
Assist with Front Office support; covering the front desk as assigned; answering phones and taking messages; preparing and scanning petitions and/or other paperwork; shipping petitions; handling regular mailings.
Coordinate Homeland Security Presidential Directive 12 (HSPD-12) application completion, submission and tracking for visiting workers.
Provide on-site services and support based on program requirements; TW flexibility may be available after 3 months from onboarding.
Coordinate with Outreach Managers to identify and schedule outreach activities and events.
Coordinate with Outreach Managers to identify and prepare materials to support outreach activities and events.
Coordinate with human resource specialists to develop training materials and activities for temporary workers.