New Construction Coordinator

Northern Air Mechanical Services • Fort Collins, CO

5d • $21 - $27 • Onsite

About The Position

Northern Air is an established and growing HVAC business seeking a reliable, organized, and proactive New Construction and HVAC Coordinator team member. The successful candidate will play a crucial role in supporting the day-to-day administrative functions of our New Construction HVAC (Heating, Ventilation, and Air Conditioning) department. This position requires strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment.

Requirements

• High school diploma or equivalent
• HVAC-related experience
• Proficient in the Microsoft Office suite of products
• Excellent organizational and time management skills
• Strong communication skills, both written and verbal
• Ability to work collaboratively with the office and field teams, along with working independently

Nice To Haves

• Experience with ServiceTitan
• Previous experience with Northern Air

Responsibilities

• Assist with general office duties, including answering phones, responding to emails, and managing appointments.
• Schedule rough-ins, trims, and F/O
• After jobs have been called in, made into job card and document
• Keep record of jobs and builders, warranties, units
• Take contractor calls and coordinate with superintendent
• Maintain organized and up-to-date filing systems for documents related to HVAC projects, contracts, and client information.
• Prepare and process paperwork, including invoices, purchase orders, and other relevant documents.
• Provide excellent customer service by addressing client inquiries, scheduling appointments, and maintaining positive relationships with customers.
• Assist in preparing and sending quotes, proposals, and service agreements to clients.
• Help maintain a clean, safe, and efficient warehouse environment.
• Coordinate and schedule HVAC technicians for service calls, installations, and maintenance appointments.
• Collaborate with other departments to ensure seamless communication and workflow.
• Coordinate with installers to get material
• Enter and update information in the company database, including client details, work orders, and project status.
• Update job costing into Service Titan to create projects

Benefits

• Paid sick and Family Leave
• health
• dental
• vision
• AFLAC
• paid time off
• 401(k) with match (depending on length and hours of service)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED