New Home Construction Operations Coordinator

Asheville Area Habitat for Humanity•Asheville, NC

9d•$22 - $23•Hybrid

About The Position

Asheville Area Habitat for Humanity’s DEI Commitment affirms housing as a human right and homeownership as a foundation for generational wealth and social mobility. We also acknowledge that “bringing people together” is central to our mission. People with diverse perspectives, experiences, and backgrounds are critical to our success. Join our team and help us further our mission of building homes, communities, and hope. Reporting to the Construction Operations Manager, the Construction Operations Coordinator provides administrative, procurement, and operational support to the Construction Department. This position works closely with the Construction Operations Manager and Field Manager to coordinate purchasing, inventory, scheduling, documentation, training records, permit applications and project logistics that support the successful delivery of Asheville Area Habitat for Humanity's New Home construction program.

Requirements

1 or more years’ experience in residential construction, project management, or financial administration (Habitat experience preferred).
Knowledge of construction terminology, schedule/sequencing, tools and equipment
Highly organized, attention to detail
Strong planning skills
Ability to quickly learn new software and processes
Maintain exceptional organization while managing multiple priorities
Leverage CRM software experience to support accurate documentation, efficient communication, and streamlined operations.
Strong attention to detail
Effective cross-functional collaboration
Ability to contribute to the timely and successful delivery of construction projects while supporting the organization's mission.
Strong organizational, communication, and customer service skills with the ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office and database software
Ability to learn construction management software.
Ability to work collaboratively with multiple departments, volunteers, vendors, and construction staff is essential.

Nice To Haves

Experience in administrative support, purchasing, logistics, inventory coordination, or construction operations is preferred.
Habitat experience preferred

Responsibilities

Coordinate weekly material, tool, and equipment requests from construction staff.
Order and track construction consumables, office supplies, and approved materials.
Maintain inventories of tools, equipment, surplus materials, and supplies.
Assist with receiving, organizing, and distributing construction materials.
Coordinate volunteer drivers and material deliveries.
Pick up materials, tools, and equipment from local suppliers as needed.
Update inventory and purchasing records in construction management software.
Enter and maintain project information in Buildertrend and other construction software.
Assist with project setup and data management.
Prepare meeting agendas, record meeting minutes, and distribute follow-up information.
Maintain electronic and paper construction files.
Coordinate dumpsters, portable restrooms, recycling, mowing, and other site services.
Schedule vehicle maintenance and repairs.
Maintain the construction department calendar.
Assist with buybacks and warranty.
Assist with permit applications, utility coordination, permit boxes, and project signage.
Coordinate with the Development Department on construction-related events.
Assist with project photo documentation.
Prepare and distribute construction plans, specifications, and project documents.
Provide administrative support to the Construction Operations Manager, Construction Manager, and Field Manager.
Coordinate communication with vendors, subcontractors, volunteers, and internal departments.
Assist with Gift-in-Kind donations and material buy-back coordination.
Support special projects and departmental initiatives.
Perform other duties as assigned.