23689 - National Security Vetting Administrator
About The Position
The Ministry of Justice’s newly established Personnel Security Team is recruiting a Vetting Administrator to provide administrative support for the delivery of National Security Vetting (NSV) services across the MoJ and its agencies. The role supports two principal workstreams: NSV application operations and aftercare. It involves sponsoring applications, issuing links and reminders, creating and maintaining case records, processing aftercare documentation, generating reports, managing queries and maintaining contact and reference resources. The post holder will also support departmental projects and respond flexibly to administrative needs. The position is permanent and can be based in Jarrow, London, Newport or Sheffield, with hybrid arrangements where business needs allow. Employees are expected to spend at least 60% of their working time in an office. Full-time, part-time, job-share and flexible working patterns are considered.
Requirements
- High accuracy and attention to detail.
- Excellent written and spoken communication skills.
- Competent IT skills, including experience using the MS Office suite.
- Experience supporting colleagues in a team environment to achieve objectives.
- Experience working under pressure, handling multiple tasks and prioritising workload.
- Willingness to undergo National Security Vetting to achieve SC clearance and comply with the standards and behaviours expected of a clearance holder.
Nice To Haves
- Background in personnel security, particularly knowledge of National Security Vetting processes, pre-employment screening or administration.
- Experience and high competence in administrative tasks gained in an office-based or other relevant environment.
- Ability to deliver a high-volume service consistently and at pace while adhering to service and policy standards.
- Experience managing a functional mailbox.
- Customer service experience.
- Understanding of data protection principles and commitment to confidentiality and discretion when handling sensitive personal or organisational data.
Responsibilities
- Provide high-quality administrative support to the department and senior managers.
- Manage the National Security Vetting Team mailbox and respond to queries in a timely and professional manner.
- Sponsor MoJ NSV applications through the UKSV NSVS Portal, including issuing reminders, unlocking accounts and reissuing timed-out links.
- Maintain accurate and current records of NSV applications, initiate transfer or share requests, and update personal circumstance changes received from UKSV.
- Process and log Aftercare Security Assessment Forms (ASAFs) and other relevant documentation.
- Generate, review and action reports from internal and external systems.
- Maintain resources including the NSV Contact List, Vetting Matrix and SharePoint Hub.
- Support the planning and delivery of departmental projects and administrative initiatives.
- Undertake additional administrative tasks in response to team needs.
- Pursue personal and professional development opportunities.
Benefits
- Annual leave of 25 days on appointment, increasing to 30 days after five years’ service.
- Option for qualifying staff to buy or sell up to three days of annual leave each year.
- Paid public holidays and one privilege day.
- Choice of Civil Service pension schemes.
- Training and development opportunities.
- Employee networks offering advice, support and a route for minority-group views to reach senior management.
- Family-friendly policies, including opportunities to work reduced hours or job share.
- Access to flexible benefits, voluntary benefits, retail vouchers and discounts.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
