National Payroll & Benefits Administrator

After-School All-Stars•Los Angeles, CA

4h•$85,000 - $95,000•Remote

About The Position

The National Payroll & Benefits Administrator is responsible for the payroll operations and benefits programs administration for a large and dynamic multi-state employee population. Reporting to the National Vice President of Human Resources, this role is responsible for the accurate, compliant, and timely administration of all payroll and employee benefits functions. This role oversees bi-weekly payroll processing, ensuring the integrity of wage calculations, tax compliance, and proper allocation of labor costs across departments, grants, and projects. The position conducts detailed audits, resolves discrepancies, and maintains accurate payroll records while supporting regulatory reporting, garnishments, and year-end activities. In addition to payroll, this role administers employee benefits programs, including enrollments, eligibility tracking, leave of absence coordination, and compliance with ACA and ERISA requirements.

Requirements

5 + years’ experience with multi-state payroll; prior experience in nonprofit payroll strongly preferred
5 + years’ experience with managing employee Benefit Programs
Prior HRIS experience required; Paylocity experience strongly preferred
Extensive knowledge of wage and hour laws, payroll tax regulations, and federal/state employment compliance
Understanding of time and attendance policies and multi-state payroll planning
Proficient in payroll process design, identifying areas for improvement and optimization
Skilled in generating and analyzing payroll reports, correspondence, and data to meet reporting requirements
Detail-oriented, efficient, with the ability to work independently and handle confidential information
Proven ability to handle confidential information with discretion
Excellent verbal and written communication skills; capable of interpreting documents and reports and sharing knowledge across the organization using systems and networks
Maintains accurate records and can effectively communicate with customers and employees
Proficient in using computer software (Microsoft Office 365, Excel, Word, Outlook, Teams, etc.)
Able to work under pressure, meet deadlines, and adapt to changing priorities with a positive attitude
Consistently maintains confidentiality and demonstrates excellent customer service and interpersonal skills
Flexible and able to adapt to changing position demands

Nice To Haves

Bachelor’s Degree in a related field strongly preferred

Responsibilities

Process and transmit bi-weekly payroll with precision and timeliness
Audit payroll data including hours, earnings, deductions, and taxes
Provide support, training, and education to staff as needed regarding payroll, time sheets, etc.
Identify and resolve discrepancies before and after payroll runs
Process payroll corrections, adjustments, and final pay processing
Oversee labor allocation change process, ensuring grant and project coding is current and up-to-date
Coordinate backend configuration for HRIS to integrate with necessary API feeds
Prepare and analyze bi-weekly payroll reports
Ensure compliance with federal and multi-state payroll regulations
Administer wage garnishments and support orders
Support tax administration and maintain accurate payroll records
Develop and implement end user payroll-related Quick Reference Materials
Manage and complete Annual EEO, California Fair Pay Act, and NY required reporting
Support data preparation for audits, year-end processing, and corrections such as W-2 or W-2C updates
Serve as the primary point of contact for payroll-related questions
Assist with employee status changes and payroll updates
Assist in the set-up of payroll-related activities and provide guidance and expertise as needed
Review periodic tax filings with federal, state and local authorities to ensure accuracy and timeliness of payroll tax payments
Work with Finance to ensure the accuracy of the recording of the payroll accounting entries to the general ledger
Perform ongoing quality assessments of payroll processes and drive continuous improvement efforts
Administer benefit enrollments, qualifying life events, and eligibility updates in Paylocity and our Benefits Administration system
Complete monthly benefit reconciliations ensuring accuracy and timely submission for review and payment by finance.
Track leave of absence payments and follow up on benefit-related issues to ensure timely resolution and accurate processing
Lead Open Enrollment/New Hire Onboarding processes including setup, employee communication, and tracking submissions
Review and track employee hours for ACA measurement, ensuring accurate eligibility status and supporting timely and accurate data updates to benefit carriers
Respond to employee inquiries related to pay, deductions, benefits, and Paylocity “Home” navigation
Assist with tracking 403b deferrals and employer match data and preparing reports for vendors or audits
Maintain and audit 403b data including employee deferrals, loan repayments, and employer match to ensure accuracy and compliance per ERISA law
Maintain and organize benefits records ensuring documentation is accurate and audit-ready
Coordinate with vendors and internal teams to follow up on routine requests and issues
Run standard and ad hoc reports to support HR, Finance, and leadership data needs
Escalate complex benefits issues while ensuring timely follow-through and resolution
Other duties assigned within scope of role