National Facilities Manager

BKM Capital Partners • Newport Beach, CA

1d • Onsite

About The Position

BKM Capital Partners and BKM Management Company are seeking a National Facilities Manager to oversee planning, development, coordination, and management of the companies’ corporate and field offices. Based in the Newport Beach, California office, this role is the single point of accountability for office openings, construction and buildouts, relocations, temporary office arrangements, expansions, and ongoing facility improvements. The manager coordinates with Property Management, Construction, IT, Human Resources, Administration, Accounting, and regional leadership to ensure offices are planned, delivered, and operational when needed.

This is a hands-on, cross-functional role focused on ownership of BKM’s national office infrastructure, workplace standards, and scalable processes—not simply facilities maintenance. It requires managing complex projects across multiple markets, anticipating challenges, and driving accountability among departments. The role is 100% in-office and requires travel as needed, up to 10%.

Requirements

• At least 7 years of relevant experience in corporate facilities management, multi-site office management, commercial real estate, construction project management, or a related field.
• Demonstrated experience managing multiple office construction, relocation, or improvement projects simultaneously.
• Solid understanding of commercial office space planning, construction, furniture systems, and office infrastructure.
• Experience managing project budgets, vendor contracts, procurement, and construction-related expenditures.
• Strong organizational and project management skills, including the ability to manage multiple complex initiatives concurrently.
• Strong ownership, accountability, urgency, and attention to detail.
• Excellent communication skills and ability to coordinate across departments and geographic locations.
• Ability to influence others, establish deadlines, and hold stakeholders and vendors accountable without direct reporting authority.
• Proactive, solutions-oriented approach and ability to anticipate operational issues.
• Strong business judgment, financial awareness, and cost-management skills.
• Ability to interpret office floor plans, space requirements, and basic construction documentation.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Teams.
• Ability to work independently, make decisions, and escalate significant concerns when appropriate.
• Ability to build collaborative relationships and work effectively with senior leadership.
• Adaptability and resourcefulness in a rapidly growing company with changing priorities.
• Commitment to professional, consistent, and positive workplace experiences for employees.
• High standards of integrity, professionalism, and ethical conduct.

Nice To Haves

• Bachelor’s degree in Business Administration, Facilities Management, Construction Management, Real Estate, or a related field.
• Experience overseeing geographically dispersed office locations.
• Familiarity with commercial leases, landlord and tenant improvement obligations, building systems, and applicable permitting processes.
• Experience with project management software such as Asana, Microsoft Project, or similar platforms.
• Professional certification such as FMP, CFM, or PMP.

Responsibilities

• Oversee the national network of corporate and field offices, including permanent and temporary locations and planned expansions.
• Assess current and future space needs based on staffing and growth; review floor plans and coordinate workspace requirements with leaders and department heads.
• Establish company-wide office design standards and evaluate opportunities to consolidate, expand, relocate, or improve offices.
• Maintain an inventory of office locations, including square footage, seating capacity, occupancy, lease information, and future requirements.
• Lead projects for office openings, expansions, renovations, relocations, and closures, including project plans, budgets, timelines, milestones, site visits, inspections, punch lists, and turnover.
• Coordinate buildouts and improvements with internal Construction teams, architects, contractors, landlords, and service providers; monitor project quality, schedule, and budget.
• Identify furniture, technology, security, and other operational needs early in project planning, and coordinate disposition, transfer, or reuse of assets during closures and relocations.
• Coordinate office projects across departments, including IT, HR, regional leadership, Accounting, Construction, and Property Management.
• Develop standardized opening, relocation, and closure checklists; set deadlines, run coordination meetings, provide status updates, and resolve delays or communication gaps.
• Verify that critical operational requirements are complete before a new office is occupied.
• Identify and manage temporary office solutions, including flexible workspace providers such as Regus and WeWork; coordinate setup, costs, renewals, and moves to permanent facilities.
• Manage facilities vendors and procurement, obtain and evaluate bids, negotiate pricing, establish preferred vendors, and monitor budgets and expenditures.
• Review invoices and project expenses for accuracy and budget compliance, and maintain vendor, warranty, contract, and equipment-purchase records.
• Serve as a corporate resource for significant field-office facilities issues and coordinate major repairs, renovations, furniture replacements, and improvements with local Office Managers.
• Work with qualified professionals and vendors on applicable building, fire, accessibility, and workplace safety requirements; develop preventive maintenance and facilities planning procedures where appropriate.
• Create and maintain centralized office and project tracking systems, standard procedures, regular reporting, and measures for completion, budget adherence, readiness, and efficiency.
• Evaluate software, automation, and AI-enabled tools to improve facilities management, project tracking, and cross-department communication.

Benefits

• Competitive pay and bonus incentive
• Medical, dental, vision, long-term disability, pet, and life insurance
• Paid time off
• 401(k) plan with match
• Professional development resources
• Indoor basketball/gym, creative office, team-building events, company training opportunities, and other workplace amenities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior