Naloxone Inventory Coordinator

Commonwealth of Massachusetts•Tewksbury, MA

12d

About The Position

The Naloxone Inventory Coordinator, within the State Office of Pharmacy Services (SOPS), coordinates the Commonwealth’s bulk purchasing, inventory oversight, and distribution of naloxone and other designated pharmaceuticals to municipalities and Commonwealth entities outside SOPS-served agencies. The position monitors daily pharmaceutical purchasing activity within the central distribution center; supports cost-effective procurement, fiscal accountability, and compliance with established policies; coordinates prime vendor contract activities; and maintains accurate program records and legislative reporting. The coordinator serves as a central point of contact for municipalities and other authorized entities, assessing and coordinating requests, communicating product availability and purchasing processes, and addressing supply-related inquiries. The role coordinates and monitors orders through the central pharmacy distribution center, plans and schedules deliveries, and works with distribution center staff and vendors to support timely fulfillment and continuity of supply. The position maintains and reconciles records of medications ordered, received, distributed, and delivered; reports pharmaceutical purchases in Commbuys; oversees expenditures and purchasing activity; and monitors inventory practices and compliance with procurement policies and contractual requirements. It works with vendors to pursue cost-effective purchasing and contracting opportunities, coordinates prime vendor contract activities, monitors vendor performance, participates in negotiations and reviews, and collaborates with the Operational Services Division, group purchasing organizations, and other stakeholders. The coordinator also supports procurement, receipt, and distribution of other bulk-purchased or stockpiled medications, including those connected to public health priorities and emergency preparedness. The role prepares the annual Naloxone Bulk Purchasing Legislative Report by compiling, verifying, and organizing data, resolving inconsistencies, and meeting reporting deadlines. Regular communication with SOPS staff and vendors is required to identify and address inventory, availability, delay, and supply concerns. The position requires four years of full-time or equivalent professional, administrative, or managerial experience in business administration, business management, or public administration involving program management, administration, coordination, planning, or analysis, including at least one year in a supervisory capacity, or an allowed equivalent combination of experience and education. No substitutions are permitted for the supervisory experience requirement. A related bachelor’s degree may substitute for up to two years of the other required experience; a related graduate degree may substitute for up to three years; and a bachelor’s or higher degree in another field may substitute for up to one year. Education toward a degree is prorated. The candidate must be a registered pharmacist technician in good standing in Massachusetts and National Pharmacy Technician Certified.

Requirements

Ability to prepare and use charts, graphs, and tables.
Ability to write concisely, express thoughts clearly, and develop ideas in a logical sequence.
Ability to prioritize tasks and change priorities to accommodate new tasks.
Ability to exercise discretion when handling confidential information.
Knowledge of methods used to prepare charts, graphs, and tables.
Ability to understand, explain, and apply laws, rules, regulations, policies, and procedures governing assigned unit activities.
Must be a registered pharmacist technician in good standing in Massachusetts.
Must be National Pharmacy Technician Certified.
At least four years of full-time or equivalent professional, administrative, or managerial experience in business administration, business management, or public administration involving program management, administration, coordination, planning, or analysis, including at least one year in a supervisory capacity, or an eligible equivalent combination of experience and education.
No substitutions are permitted for the required supervisory experience. A related bachelor’s degree may substitute for up to two years of other required experience; a related graduate degree may substitute for up to three years; and a bachelor’s or higher degree in another field may substitute for up to one year. Education toward a degree is prorated.

Nice To Haves

Knowledge of state budgetary procedures.
Awareness of state laws, rules, and regulations governing the purchasing and paying of supplies, equipment, and pharmaceuticals.
Knowledge of state accounting and budgetary procedures, including terminology.

Responsibilities

Serve as a central contact for municipalities and other authorized entities regarding naloxone and other bulk-purchased medications; assess requests, communicate availability and purchasing processes, and address supply inquiries.
Coordinate and monitor pharmaceutical orders through the central pharmacy distribution center, review purchasing needs, track order status, and support adequate supply and continuity of operations.
Plan and schedule medication deliveries, coordinating quantities and delivery requirements with distribution center staff and vendors.
Maintain and reconcile records of medications ordered, received, distributed, and delivered; monitor inventory activity and identify discrepancies or trends requiring follow-up.
Report pharmaceutical purchases in Commbuys.
Work with vendors to obtain medications cost-effectively, maximize drug contracting opportunities, and generate required reports.
Oversee pharmaceutical expenditures and purchasing activity, and monitor inventory management practices and compliance with procurement policies and contractual requirements.
Coordinate prime vendor contract activities, monitor vendor performance, participate in contract negotiations and reviews, and collaborate with OSD, GPOs, and other stakeholders on procurement and contract matters.
Coordinate procurement, receipt, and distribution of other bulk-purchased or stockpiled medications, including activities supporting public health priorities and emergency preparedness.
Prepare the annual Naloxone Bulk Purchasing Legislative Report by compiling, verifying, and organizing data, resolving inconsistencies, and completing reporting requirements on time.
Communicate regularly with SOPS staff and vendors about inventory levels, availability, ordering delays, and supply concerns; identify emerging issues and coordinate follow-up and corrective actions.