Music Production Coordinator

Westminster University•Salt Lake City, UT

13d

About The Position

The Music Production Coordinator serves as the key liaison for managing production requirements for performances and events at the Florence J. Gillmor School of Music. The role coordinates logistics, scheduling, and resources to support high-quality events, and requires occasional evening and weekend work. The position supervises student venue technicians and contractors, coordinates event schedules and production needs with university departments and faculty, maintains venue audio-visual systems and equipment, and provides production support for music events and external events.

Requirements

Associate's degree or an equivalent combination of education and experience.
Proven administrative and event production experience.
Excellent time management skills and the ability to multitask and prioritize work.
Experience with performing arts event planning and management.
High degree of accuracy and attention to detail.
Ability to work independently.
Proficient knowledge of audio-visual needs in a performing arts building.
Ability to work extended hours, including evenings and weekends.
Ability to regularly lift and/or move up to 25 pounds.

Nice To Haves

Experience working in secondary or higher education.
Experience or expertise in live or recording audio engineering.
Experience or expertise in archive-quality video recording.
Experience or expertise with classical music, jazz, and world music concerts.
Experience or expertise in front- and back-of-house work for live classical music productions.
Experience or expertise in live sound reinforcement.

Responsibilities

Hire and supervise venue technician student employees, manage their work assignments and schedules, track and approve hours, and manage student employment budget allocations.
Supervise contractors and external vendors as needed.
Coordinate music event scheduling in Coursedog with the Westminster Performing Arts Center Operations Manager, including private lessons, performances, dress rehearsals, and other music-related requests.
Manage private lesson scheduling in conjunction with applied music faculty.
Support scheduling for music ensembles, concert series, and sponsored events.
Collaborate with Westminster Performing Arts Center production teams on technical elements for music productions.
Attend production meetings, technical rehearsals, and performances as assigned.
Coordinate audio, visual, lighting, and other production needs with the Director of Music, ensemble directors, and other production directors.
Coordinate contracts and payments for concert-series musicians, opera productions, and other guest artists with the Westminster Performing Arts Center Operations Manager.
Coordinate A/V student employee assignments with the Director of Music Technology and back-of-house student employee assignments with ATD Theatre/Dance.
Maintain audio and visual systems in Westminster Performing Arts Center facilities.
Schedule piano and other instrument and equipment maintenance.
Maintain a safe working environment by instructing student crews in safety procedures and equipment use.
Organize equipment storage areas and backstage venue spaces.
Provide audio-visual support for music ensembles, concert series, faculty and student recitals, masterclasses, interdisciplinary projects, department-sponsored projects, and guest performances.
Mentor assigned student A/V technicians for Westminster Performing Arts Center productions.
Support external music events as needed.
Promote an Inclusive Westminster and participate in developmental activities to increase understanding and awareness of diversity, equity, and inclusion.