Museology Coordinator (3-month contract)

Intact FC•Montreal, QC

5d•CA$59,300 - CA$72,500•Onsite

About The Position

Intact is building a structured catalogue for its corporate art collection. This mandate focuses on creating a complete, consistent, and operational inventory, with a centralized repository on SharePoint. The role is on-site in our Montréal or Toronto buildings (depending on your location), with occasional local travel as required.

Requirements

Recent graduate or near completion of a Museology program; experience with collections documentation/inventory is a strong asset.
Highly detail-oriented, rigorous, and well organized, with the ability to work independently.
Comfortable with SharePoint, file management best practices, and Excel (or quick to learn a collections system).
Able to work on-site in Montréal or Toronto and travel locally when needed.
Must be eligible to work in Canada from the anticipated start date and throughout their employment.

Responsibilities

Create and maintain standardized artwork records in the selected tool (Excel preferred, or museum collections software if available/approved).
Assign and manage a unique inventory ID for each artwork to ensure traceability and consistency.
Upload, organize, and maintain records and photos in SharePoint (folder structure, naming conventions, basic document control).
Document essential information for each artwork: ID, title, artist, year (if known), dimensions, medium (if known), and location/placement (site, floor, zone).
Photograph artworks using a consistent standard (image quality, framing, lighting) and ensure file names are linked to the artwork ID.
Handle artworks with care throughout the process: remove from walls/frames when necessary, photograph, and reinstall carefully with no alteration or damage.
Provide high-level notes when possible (artist/artwork context, observations on framing/condition, recommendations such as reframing).
Include approximate value only when reliable information is available and sources can be cited.