Municipal Court Juvenile Judicial Assistant Clerk

CITY OF CHEYENNE•Cheyenne, WY

2d•$46,387 - $64,940•Onsite

About The Position

The court is seeking candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills. This position is full-time. The Municipal Court presides over violations of City Ordinances. Work is performed under the general supervision of the assigned Municipal Court Judge.

Requirements

Strong communication skills.
Strong planning skills.
Strong organizational skills.
Strong scheduling skills.
Strong clerical skills.
Strong data entry skills.
Ability to plan, prioritize, and carry out assignments and complete projects with minimum supervision.
Ability to manage the Court’s Calendar in conjunction with the calendars of others.
Ability to professionally and courteously deal with people, including co-workers, clerks in other courts, attorneys, other judges, and the public.
Ability to be adaptable and able to perform multiple tasks seamlessly, professionally, and courteously under varying levels of stress.
Skills in scheduling, planning, and calendaring complex agendas that will change at moment’s notice.
Skills in assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
Skills in working within deadlines to timely complete projects and assignments.
Skills in establishing and maintaining effective work relations with co-workers, attorneys, and others having any interactions with the municipal court.
Skills in explaining court procedures and processes in a clear, concise, and comprehensive manner.
Skills in operating usual office and courtroom equipment and technology.
Skills in preparing clear and comprehensive written and electronic court documents, correspondence, forms, and statistical reports.
Knowledge of Municipal District Court policies, processes, and procedures.
Knowledge of legal requirements for court operations and case processing.
Knowledge of principles involving planning, scheduling, and calendaring.
Knowledge of applicable State and Municipal rules codes, and regulations.
Knowledge of State and City of Cheyenne policies and procedures.
Knowledge of legal terminology.
Knowledge of principles and protocols for managing official documents and records.
Knowledge of records management.
Knowledge of principles of book-keeping and/or accounting, including court budgetary and accounting systems, rules, and standards.
Knowledge of principles of inventory control.
High school diploma or GED.

Nice To Haves

Two (2) years of clerical experience.

Responsibilities

Professionally and courteously communicate with others telephonically, electronically, in writing, and in person.
Answer and screen telephone calls, read and direct pleadings and correspondence, greet visitors, and assure proper Court procedures and protocols are followed.
Receive and process all pleadings from litigants.
Set up, organize, file, copy, and maintain electronic and paper files, documents, and records.
Schedule Court proceedings, meetings, and appointments.
Attend Court proceedings with the Municipal Court Judge.
Take comprehensive and legible notes of all court proceedings; operate automated court recording system, and assure proceedings are recorded with minimal defects.
Enter and retrieve data through the case management system.
Staff the front counter. This includes checking in defendants, witnesses, attorneys, etc. for court hearings; taking and processing payments (bonds, bail, fines, restitution); receiving and processing pleadings, to include ensuring the documents make it to the correct judge or JA.
Receive, sort, and process incoming mail.
Answer the general phone line and handle callers’ needs.
Receive, process, and file served summons.
Set hearings as appropriate.
Notify attorney.
File alphabetically and numerically.
Perform other duties and responsibilities as assigned.
Perform follow-up work after juvenile court sessions.
Produce appropriate orders for juvenile cases.
Ensure such orders are timely signed, filed, and distributed.
Post information generated during court sessions to case files; prepare and route copies, certified, if necessary.
Receive money for payments of fines and fees for juvenile cases.
Maintain defendant payment schedule and records.
Coordinate with Judicial Assistants to ensure all documents, notes, and information are properly included in each juvenile file.
Schedule and track deadlines to move juvenile cases forward and meet procedural requirements.
Review, verify, and enter pertinent data into the case management system for juvenile cases.
Process petitions to revoke, and order to show cause documents for juvenile cases.
Provide abstracts and other court orders to outside agencies as requested or necessary for juvenile cases.
In consultation with the Clerk of Court, prepare files and transcripts for juvenile cases defendants appeal to the District Court.
Assist in preparation of files for storage after closure.
Schedule court facilities and equipment use.
Prepare, edit, type, and disseminate correspondence, electronic dictation, forms, and court-issued documents.
Timely assure complete files for court proceedings are in chambers and ready for each day’s scheduled and anticipated proceedings.
Monitor office and courtroom equipment, supplies, and inventories, including purchasing.
Ensure the courtroom and surrounding areas are arranged and organized to meet the judge’s needs and others in the courtroom.
Answer phones as necessary.
Receive and receipt money by cash, check, money order, or E-payment.
Balances cash drawer(s).
Post transactions to appropriate accounts.
Disburse monies according to established procedures.
Prepare end of day report and balance daily receipts to report.
Prepare deposits.
Assist in end of month procedures as requested.
Communicate effectively, verbally and in writing.
Establish and maintain effective working relationships with co-workers, public and various entities.
Follow written and oral instructions accurately.
Calmly resolve disputes with distressed customers both at counter and on the phone.
Perform other duties and responsibilities as required.