Administrator- MQ Administration AR/AP Billings Team

Glovis•San Diego, CA

8d•Onsite

About The Position

The MQ Administrator position is responsible for invoice verification of dedicated carriers which is major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. will assist closely to manager and supervisor for creating reports for HT. will also work for all ap payment processing by downloading in & outbound data.

Requirements

Excellent written and verbal communication skills
Problem solving and communication skills
Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
Strong accounting knowledge and background
Strong teamwork, multitasking, and time management skills
Associates Degree Required
3-5 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required

Nice To Haves

Bachelor Degree Preferred

Responsibilities

Invoice verification for Ocean and repositioning carriers
Prepare, review, and audit all in and outbound dedicated AP invoices(billed rate to meet guidelines as agreed)
Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer(HT)).
In charge of processing data from systems such as SAP and LOTS for trend analysis
Assist manager/supervisor for providing all billing data by downloading all system including SAP and LOTS for trend analysis
Track charges to assist with management decisions, report Glovis management and Customer management
Maintain communication with customers to ensure the proper payment on time.
Supervise, assist and train specialists for all invoice process(verification process with backing doc., solving issues, making the ap trackers, combining and sumitting AR invoices to customers, etc)
Upon approval, forwards invoices to Accounting for payment processing.
Account aging monitoring
Reporting
Provides payment information and aging reports to carriers on a weekly basis to carriers to report payment activity, pending invoices, billing discrepancies, missing documentation or other.
Customer service
Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request
Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
Participate in special projects and other duties as assigned by manager/supervisor level
Stand by for any inquiry from manger for verifying account data just in case for month-end closing

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement