MQ Administration AR/AP Billings Team - Senior Analyst

Glovis•San Diego, CA

10d•Onsite

About The Position

The MQ Senior Analyst position is responsible for the incoming manual invoices from various carriers for Glovis's customer(HT), verifying invoices with backing documentation(such as the bill of lading, POD (Proof of Delivery) and email confirmation from ops, etc). Responsible for creating carrier's AP tracker file for AP upload file to post SAP.

Requirements

High School/GED Diploma Required
2-4 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required
Excellent written and verbal communication skills
Problem solving and communication skills
Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
Strong accounting knowledge and background
Strong teamwork, multitasking, and time management skills

Nice To Haves

Bachelor Degree Preferred

Responsibilities

Verify manual inbound and outbound invoices to make sure billed rates meet guidelines as agreed on each of their specific contract
Review supporting documentation such as bill of ladings and other submitted documentation to ensure accuracy on invoices
Create AP tracker by collecting payable invoices(check duplicated invoices/verify correct code, description and matching total, etc)
Submit (save) AP tracker to admin share drive and send same file by email to manager and specialist for posting data on SAP
When required, communicate vendors for payment status and required necessary data for billing
Ensure all charges are billed correctly including: A/R, A/P, Additional charges, etc.
Combine passthru AR invoice and backing documents and send to HT on time
Submit all document and information related account if customer requires asap
Manage and process the detention invoice and request approval in a timely manner
Make sure to keep all records related to AR/AP for audit purpose
Manage and report any accessories charge due to operation issues
Manage all accounts in current without aging request billing summary within timely matter within 60
Prepare and generate all manual AR invoices that need to be send to HT
Manage/update the vendor/customer code file
Make sure to have all current accounts info for customers and vendors
Creating reports (LTL, BX, Ocean, ST and WH summary for month-end preparation)
Audit the accounting file for dedicated program carriers
Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
Stand by for any inquiry from manager for verifying account data just in case for month-end closing
Assisting manager and team members on any projects as needed

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement