Middle School Attendance Clerk - Roosevelt Middle School

Eugene School District 4J•Eugene, OR

14h•Onsite

About The Position

This position is for the 2026/2027 school year. This is a full-time, 1.0 FTE/ 8 hours per day position working on the CL-10 (213 days per full school year) schedule, Monday to Friday from 8:30am to 4:30pm. The role involves performing clerical activities typically oriented to documentation and processing of student attendance records. It requires coordinating and preparing reports, maintaining records requiring compilation and classification of varied information, and maintaining control functions where legal time limits and procedural requirements are critical.

Requirements

Demonstrated competence in typing, data entry and use of current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping.
Highly developed written and verbal communication skills.
Ability to communicate effectively with public, parents, students, staff and public service organizations.
Ability to establish and maintain effective working relationships.
Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions.
Ability to work independently.
Ability to schedule research, compilation, and timely submission of required district and state reports.
Respect for confidentiality.
Experience differentiating practices for diverse populations.
Ability to work effectively and collaboratively with diverse students, staff and community populations.
Previous training in secretarial, clerical and bookkeeping practices and procedures.
Two years secretarial or clerical work including experience in data processing or EDP terminal operation.

Nice To Haves

Bilingual proficiency and/or multicultural experience strongly preferred.

Responsibilities

Performs clerical activities typically oriented to documentation and processing of student attendance records.
Coordinates and prepares reports, maintains records requiring compilation and classification of varied information, and maintains control functions where legal time limits and procedural requirements are critical.
Independent compilation of information and record according to procedural regulations.
Document student attendance and notify parent/teacher.
Maintain knowledge of federal, state and district laws and codes regarding attendance requirements.
Complete reports for state and district personnel.
Maintain accurate, up-to-date records and supply administrators with correct information when necessary.
Compose memos and correspondence; distribute as necessary to subordinates, teachers, students, and parents.
Use computer for data entry and assembly; research, retrieve and print records or documents for department use when requested.
Order departmental supplies and maintain inventory.
May receive, sort and distribute in-district and U.S. mail.
May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages.
May assist at registration sessions and workshops, or in enrolling and withdrawing students.
Maintains regular and prompt attendance.
Performs other related duties as required.