Middle School Athletic Director (EX)(2026-2027)-St. Mary's School, Annapolis MD

Archdiocese of Baltimore•Annapolis, MD

About The Position

The Middle School Athletic Director organizes, coordinates, and administers the day-to-day middle school athletic programs at St. Mary's School. The role oversees sports scheduling, coordinates coaching staff, manages practice and game schedules, and serves as a liaison among coaches, school administration, families, and participating athletic organizations. The position supports programs including cross country, soccer, basketball, volleyball, lacrosse, track and field, and baseball, while promoting teamwork, sportsmanship, student development, and the school's Catholic mission and values. This is a part-time hourly position, anticipated to require approximately 20–25 hours per week depending on athletic seasons and program needs. The role requires scheduling flexibility, including occasional evenings and weekends for athletic events, meetings, and related needs. Weekly schedules and hours are coordinated with and approved by school administration. Hours must be accurately recorded under school and Archdiocese of Baltimore payroll policies, and hours beyond the approved schedule require prior authorization. The Athletic Director maintains regular communication with school administration and manages responsibilities within the assigned schedule.

Requirements

Strong organizational skills and ability to coordinate multiple sports, schedules, and facilities.
Excellent written and verbal communication skills.
Ability to work independently while maintaining regular communication with school administration.
Strong interpersonal skills and ability to collaborate with coaches, students, parents, and school personnel.
Proficiency with email, electronic calendars, and scheduling platforms.
Understanding of youth athletics and the importance of student development and sportsmanship.
Commitment to supporting the Catholic mission and values of St. Mary's School.
Ability to meet all applicable employment screening and training requirements.
Ability to work a flexible schedule that may include occasional evenings and weekends.
Previous experience in athletics, coaching, athletic administration, or a related field is preferred.

Nice To Haves

Previous experience in athletics, coaching, athletic administration, or a related field.

Responsibilities

Coordinate and oversee daily operations of middle school athletic programs.
Develop and maintain practice schedules, game schedules, and athletic calendars for all middle school sports.
Coordinate with opposing schools, athletic leagues, and coaches to arrange games, competitions, and athletic events.
Manage scheduling and allocation of gymnasiums, athletic fields, and other practice facilities.
Communicate schedule changes, cancellations, and facility conflicts to coaches and appropriate school personnel.
Work with school administration and facilities personnel on athletic space needs and event scheduling.
Serve as the primary contact for middle school athletic coaches and assist school administration with identifying and coordinating coaching staff.
Communicate school policies, athletic expectations, schedules, and procedures to coaches, and provide coaches with administrative and logistical support.
Coordinate verification that coaches have completed required employment screenings, VIRTUS training, and other applicable requirements before beginning their duties.
Communicate coaching concerns or program-related issues to school administration as appropriate.
Respond to general athletic inquiries from coaches, parents, and school personnel, and communicate schedules, program information, and updates to families and staff.
Support clear and timely communication between coaches, student-athletes, and families.
Promote an athletic environment emphasizing teamwork, respect, sportsmanship, and personal growth.
Work with coaches and school administration to address concerns involving participation, scheduling, or program operations.
Coordinate school athletic facilities for practices, games, and events; communicate setup requirements and maintenance concerns to appropriate personnel.
Assist in identifying equipment, uniform, and supply needs for athletic teams.
Coordinate logistical arrangements for home athletic events, including facility availability and game-day preparations.
Maintain organized athletic calendars, team schedules, and relevant program records.
Assist in ensuring athletic activities comply with school policies, applicable league regulations, and Archdiocese of Baltimore guidelines.
Coordinate with school administration regarding student-athlete eligibility, safety procedures, and participation requirements.
Communicate significant incidents, injuries, or safety concerns to appropriate school personnel.
Participate in athletic planning discussions and meetings as requested.
Perform other related duties as assigned by school administration.
Maintain regular communication with school administration, manage responsibilities within the assigned work schedule, and accurately record hours worked.