Middle Level Administrative Assistant and Attendance Coordinator
About The Position
Notre Dame Preparatory School, an independent, Catholic school for girls in grades 6-12 in Towson, is seeking an experienced Administrative Assistant/Attendance Coordinator for the Middle Level (ML). The Administrative Assistant works collaboratively with NDP faculty, staff, students and parents to ensure a positive and supportive student-centered experience. Employment is full time for 12 months. Grounded in Catholic teaching and inspired by the charism of the School Sisters of Notre Dame, we expect our employees to foster a culture in which students are encouraged to explore their passions, deepen their faith, and build lasting bonds of sisterhood.
Requirements
- Establish a professional Middle Level Office environment while maintaining confidentiality and professionalism.
- Provide a continuous and positive connection within NDP and with the public in response to emails and phone messages.
- Possess positive work ethic.
- Demonstrated organization and communication skills.
- Must be self-directed, show initiative, and be able to work independently and collaboratively within the NDP community while demonstrating a commitment to the mission of Notre Dame Preparatory School.
- Strong computer skills – proficient in Microsoft Office 365 software, knowledge and proficiency with attendance data bases.
- A minimum of three (3) years of related work experience, preferably in a school setting.
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Manage daily ML attendance including updating/managing database, manage parent attendance emails, coordinate early or sports-related dismissals and pull monthly attendance reports
- Cover main school lobby receptionist for lunch duty on a rotating schedule as well as serve as back-up to Upper-Level Attendance Coordinator when needed.
- Oversee daily administrative operations: answer phone, take messages, manage outgoing and incoming mail, track and order supplies, schedule meetings / reserve rooms on campus; assist ML Principal and ML Dean of Students with scheduling and administrative duties as needed.
- Maintain testing data spreadsheets for ML students.
- Coordinate the editing and publishing of academic reports, family bulletins, weekly faculty/staff Newsletter, and other documentation from the Middle Level.
- Manage department budget in coordination with the Middle Level Principal; submit invoices and expense reimbursements to Finance.
- Assist with teacher coverage and proctor schedules for testing.
- Assist with and/or manage logistics and communications for Middle Level events such as: Laptop Camps, New Parent Orientation, Open House, Girls’ Night Out, ML Social Event, New Student Welcome Event, Get Acquainted Event, Grandparents’ Day, Parent Visitation, Tour de Notre Dame, ML Award Ceremony, 8 th Grade Closing events, etc.
- Coordinate communication for ML placement.
- Assist Middle Level teachers as needed with any related tasks which may arise during the year.
Benefits
- NDP offers a comprehensive benefits package including health insurance (medical, dental and vision), spending accounts (HCSA, HSA, FSA, DCSA), 403b Plan with employer contribution, employer paid short- and long-term disability, employer paid life insurance as well as generous paid time off (sick, personal, holidays and other school closures).
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
