MHS Administrative Assistant - Human Resource

Island Palm Communities•Mililani, HI

22h•$0 - $20•Onsite

About The Position

The HR Administrative Assistant is responsible for the support of day-to-day human resource and general office operations.

Requirements

High School diploma or GED required
Experience with computer systems required, including Outlook, Word, Excel, PowerPoint and other web-based applications
Ability to communicate clearly and effectively in English, both verbally and in writing
Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Nice To Haves

At least one year previous HR Admin experience preferred
Previous experience working in an HRIS system preferred

Responsibilities

Perform general administrative tasks for the HR Department, including maintain HR supply inventory and placing orders as needed, assist with scanning, copying and filing (including e-filing) of HR documents, manage conference room calendars and book events as needed, perform HRIS and general data entry
Assist with new employee onboarding (NEO), including preparing new employee packets for first day, creating and posting new employee bios, preparing new employee bags for monthly NEO training, set-up and break-down of conference room, ordering lunch for NEO and other HR training, assist with ensuring NEO stays to schedule
Manage the temporary employee process, including ensuring temporary employee requests are received and approved, coordinate with temporary agency and hiring manager to set-up temporary interview and communicate results to all parties, coordinate start and termination dates with temporary agency and hiring managers, track temporary employees and ensure approvals are received for extensions of temporary requests.
Answer telephone, screen and direct calls. Provide information to callers as needed
Greet and direct walk-in visitors and customers
Facilitate pre-employment screening
Maintain inventory of uniform closet, distribute uniforms as needed
Create and receive purchase orders monthly
Manage employee base pass procurement, including ensuring all required documentation is received from employees, updating Base Pass renewal spreadsheet, notifying and assisting employees with pick-up location and times, follow-up on any unapproved or delayed base passes, ensure proper signature are obtained for lost base passes
Receive, sort and distribute HR mail and deliveries
Participate in planning and organizing employee events

Benefits

Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
401(k) plan with a company match
Various comprehensive Medical, Dental, & Vision plan options for you and your family
Flexible Spending Account and Dependent Care Flexible Spending Account
Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
Tuition Reimbursement program and continuous training and development opportunities
Wellness program (group challenges, seminars, gym membership reimbursement)
Employee Assistance Program
Employee Discount Programs
Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families