Metro Transit Administrator

Bi-State Development Agency of the Missouri-Illinois Metropolitan District•St. Louis, MO

12d•$32 - $43•Onsite

About The Position

The Metro Transit Administrator is a support role that provides services essential to the organization’s mission and day-to-day operations. This role provides executive-level support to the Executive Vice President/Chief Operating Officer (EVP/COO) of Metro Transit by managing highly sensitive and confidential administrative functions and coordinating with other divisions to advance operational priorities.

Requirements

Ability to project a highly professional and positive image aligned with the needs of Agency Executives and the Board of Commissioners.
Ability to develop and maintain positive, effective working relationships at all levels, including senior management, through strong verbal and written communication.
Ability to establish work priorities and meet deadlines in a fast-paced, high-pressure environment.
Ability to establish and maintain procedures required for accurate and timely Board mailings.
Strong oral and written communication skills, including the ability to handle complaints and manage sensitive and confidential issues appropriately.
Ability to interact effectively with Agency management officials, Commissioners, Agency staff, and members of the general public.
Ability to work effectively under pressure while managing a high degree of responsibility.
Ability to multitask and manage responsibilities that support multiple departments.
Ability to set priorities independently and adjust to changing needs and deadlines.
Strong ability to compose, proofread, and edit written materials for accuracy, clarity, and professionalism.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to type at least 50 words per minute (65 words per minute preferred).
Minimum of (5) five years of related professional experience.

Nice To Haves

Preferred 4 Year / Bachelors Degree in Human resources, business administration, or related field.

Responsibilities

Provides executive-level administrative support, handles confidential business matters, works independently on special assignments, and ensures smooth office operations.
Manages day-to-day executive administrative functions, including phone calls, calendar management, meeting scheduling, event coordination, records management, travel arrangements, expense reports, invoices, and correspondence.
Serves as a primary liaison between the EVP/COO of Metro Transit and the workforce to support timely communication and follow-through.
Operates independently in the absence of the EVP/COO of Metro Transit, engaging staff as needed and providing updates on issues requiring awareness or action.
Prepares agendas and supporting materials for meetings and related functions.
Supports coordination of management functions across Operations to improve mission alignment and execution.
Maintains working knowledge of department policies, procedures, and operating practices to perform responsibilities effectively and efficiently.
Tracks projects, programs, and performance measures and follows up on deliverables and due dates.
Performs initial review of budgetary information related to expenditures and researches operational issues.
Prepares and provides budget analyses and summary insights to support leadership decision-making.
Prepares materials for large mailings and drafts, summarizes, and assembles factual reports, letters, and memos in accordance with established standards, including coordinating distribution.
Produces statistical and narrative reports and proofreads and edits materials for accuracy, clarity, grammar, spelling, punctuation, and format.
Collects and organizes records, verifies data accuracy for reporting, and monitors and maintains financial transaction records.
Manages timekeeping and payroll processes for the EVP/COO of Metro Transit’s direct reports, ensuring timely and accurate submission.
Receives and provides information to agency management officials, Commissioners, and personnel, and disseminates approved information to local, state, and federal officials and members of the public in person and by phone.
Interacts with agency officials, the Board of Commissioners, employees, external organizations, government officials, and the public regarding activities, schedules, and procedures.
Oversees projects assigned by the EVP/COO of Metro Transit, prioritizing and managing time-sensitive work to completion.

Benefits

Competitive salary
Comprehensive medical, prescription, dental, and vision coverage starting on your first day
4 weeks of paid time off (PTO) each year
10 paid holidays annually — plus a floating holiday to celebrate your birthday
Company-sponsored 401(k) retirement plan
Supplemental benefits through Unum, including off-the-job accident, critical illness, whole life, and hospital indemnity insurance
Wellness program, which includes free health screenings
Employee Assistance Program (EAP) for confidential support and resources
Eligible employer for the Public Service Loan Forgiveness (PSLF) program
Exclusive gym discounts at Club Fitness, The Edge Fitness Clubs, and OneLife Fitness at Ballpark Village
Free MetroLink and MetroBus access
Discounted cell phone plans