Meetings & Events Coordinator

Loews Hotels•Atlanta, GA

22h•Onsite

About The Position

Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike. This role involves providing administrative support, managing reports, assisting with event orders, and coordinating internal meetings, with potential for onsite event support. The ideal candidate is dedicated to details and deadlines, an excellent communicator, a motivated self-starter, and passionate about hospitality.

Requirements

One year of hospitality experience, preferably in a luxury hotel, event planning, or event execution.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Knowledge of Hotel Operational Systems, such as Delphi, preferred

Nice To Haves

Detail-oriented
Team player
Excellent communicator with an ability to adapt to the communication styles of others
Highly motivated self-starter seeking an opportunity to learn and grow
Service professional with a passion for hospitality

Responsibilities

Provide administrative support to department managers as assigned
Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.
Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO’s)
Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes
Answer phones and respond to client facing email correspondence
Review resumes and BEO’s in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager’s assistance
Prepares site visit and planning visit packets
Respond to external and internal requests, emails, or other needs in manager’s absence
Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery
Coordinate internal meetings
Provide onsite event support as needed and determined by Director of Meetings & Events
Compile property specific reports or data sets and disseminate as needed
Work a flexible schedule as necessary, including weekends and holidays
Demonstrate regular and reliable attendance
Perform other duties as assigned