Meeting Producer

AbbVie•North Chicago, IL

1d•$78,500 - $141,000

About The Position

The Meeting Producer coordinates with Technical Directors and Account Teams to deliver media, venue, entertainment, presentations, and videos for events. For more complex events, the role may assist Executive and Senior Producers. The Meeting Producer oversees quality, timeliness, and budget adherence for customer events with budgets up to $500,000 per event. The role contributes to the Account Executive or Project Manager’s initial evaluation of meeting requests and coordinates and assigns production-related, content, and technical elements to relevant BSG and AbbVie departments. After a project is assigned, the Meeting Producer manages all production elements of small- to mid-sized meetings, from initial planning through implementation, maintaining consistency and quality. The role works with AbbVie and external presenters, including healthcare professionals, key opinion leaders, vendors, and departmental business owners. It also monitors in-house production staff and outside vendors during event execution, ensures client communication needs are met, and may provide onsite PowerPoint, streaming, or audiovisual support when a graphics operator or audio/video engineer is unavailable. The position requires up to 50% domestic and international travel and familiarity with Pharma Code and the international EFPIA Code.

Requirements

5–7 years of work experience.
4 years of live event production experience.
3 years of video or design experience.
3 years of customer service experience.
Familiarity with Pharma Code and EFPIA Code (International).
Ability to build and maintain effective working relationships while collaborating with peers, internal stakeholders, and external partners.
Effective written, oral, and presentation communication skills, including professional non-verbal communication.
Ability to develop solutions to problems of moderate scope and complexity, with a focus on improving business effectiveness.
Ability to deliver high-quality customer service and understand customer value drivers.
Excellent technical, systems, and business process skills.
Ability to work independently with attention to detail and manage small and large projects within specified timelines in a matrix environment.

Nice To Haves

BA/BS degree or equivalent work experience preferred.

Responsibilities

Comply with applicable Corporate and Divisional policies and procedures.
Manage production elements of small- to mid-sized meetings from initial planning through implementation, maintaining consistency and quality.
Coordinate with Technical Directors and Account Teams to deliver appropriate media, venues, entertainment, presentations, and videos for events.
Contribute to the Account Executive or Project Manager’s initial evaluation of customer meeting requests.
Coordinate and assign production-related, content, and technical elements to appropriate BSG and AbbVie departments.
Perform site surveys in person or using meeting-room layout software.
Work with AbbVie and external presenters, including healthcare professionals, key opinion leaders, vendors, and departmental business owners.
Provide onsite PowerPoint, streaming, and/or audiovisual technical support when a graphics operator or audio/video engineer is unavailable.
Monitor in-house production staff and outside vendors during meeting execution.
Ensure client communication needs are met or exceeded and deliver high-quality meetings, including under tight deadlines.
Make decisions in the fast-paced onsite production environment with input from Account Executives and Project Managers.
Track time daily or weekly and meet established utilization numbers.
Travel domestically and internationally, as required, up to 50%.