Meeting & Events Operations Coordinator

National Co+op Grocers • ,

23h • Remote

About The Position

Do you get satisfaction from a well-organized plan? The challenge of making a hundred moving pieces come together seamlessly? We're looking for a Meeting & Events Operations Coordinator who thrives in the details and can help turn ideas into engaging experiences! Come join National Co+op Grocers' (NCG) collective movement towards a just, resilient and regenerative food system that is accessible for all! We are a business services cooperative that helps community-owned grocery stores thrive-strengthening local economies, promoting sustainable food systems, and empowering consumers. We are revolutionizing the grocery industry to make it work better for people and the planet! This position will support the planning and execution of high impact, inclusive meetings and events. You will help coordinate the operational details such as registration systems, speaker coordination, sponsorship logistics, travel arrangements and event technology. This is an ideal position for an individual who is energized by coordination work, solving problems quickly and delivering excellent customer service to both internal teams and external attendees.

Requirements

• Minimum 1 year of administrative, operations or event support experience.
• Proficient with MS Office applications, especially Excel, Word, PowerPoint, and Outlook.
• Experience working with registration platforms, event apps, or CRM/event management systems.
• Excellent customer service skills to support positive experiences for attendees and event sponsors.
• Strong organizational and data management skills with a focus on accuracy to support efficient event operations and reliable reporting.

Responsibilities

• Support the Event Planning Senior Manager in maintaining project timelines and budgets, ensuring tasks are completed and deliverables are met.
• Set up, manage, and maintain event registration systems; conference mobile applications and other event technology platforms.
• Manage rooming lists and support travel coordination, including working with platforms such as Egencia.
• Provide onsite support for events; and assist with setup, logistics, and hosting internal and external virtual meetings and events.
• Assist sponsorship teams in coordinating logistics for vendor tradeshows and ensuring that team deliverables are met.
• Support the design of yearly sponsorship strategy in collaboration with the Event Planning Senior Manager.
• Manage speaker coordination, including sending agreements, collecting materials, managing invoices, and tracking final presentations.

Benefits

• 4 weeks Paid Time Off
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) with company contributions
• Company-paid life and disability insurance
• Company paid identity theft protection.
• Matching 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed