Meeting Planner, Conventions & Internal Events

BCD•Raynham Center, MA

4d•$60,000 - $75,000•Onsite

About The Position

We are looking for a Conventions and Internal Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead for Society Engagements, Internal Company Meetings, and National Sales Meetings. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget, and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!

Requirements

Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
Cvent, Excel, and Microsoft Office Suite.
3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry.

Responsibilities

Plan and execute from start to finish all logistics relating to Conventions and Internal Events, including National Sales Meetings, Training Meetings, Advisory Board Meetings, Society Engagements, Tradeshows, and Conventions.
Act as the main point of contact for your stakeholders, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meetings management.
Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
Create clear & and simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!
The ability to travel regularly.