Meeting & Events Coordinator

Pyramid Global Hospitality • Westlake, TX

2d • Onsite

About The Position

The Event Management Coordinator is responsible for performing a variety of administrative functions to assist with the daily operations of the Event Planning office. This position supports the Event & Meetings Managers with event info data entry, daily distributions and internal meeting requests. In addition, this position will assist with the preparation and maintenance of various reports, projects and documents.

Requirements

• 1 year of administrative experience required.
• Strong computer skills.
• Proficient in Microsoft Excel, Outlook, Word, and PowerPoint.

Nice To Haves

• Previous guest or customer service experience preferred.
• Experience in the hospitality industry preferred.
• Microsoft Teams and OneNote experience desirable.
• Knowledge of Event, Sales, and Catering systems preferred.
• Infor experience desirable.

Responsibilities

• Perform administrative duties to support department including managing calendars, scheduling appointments, and data entry for Event Management team.
• Compose, prepare, and distribute various reports to hotel operating departments.
• Answer inquiries and provide information to departmental visitors and callers.
• Open, sort and distribute incoming correspondence.
• Utilize hotel software systems to enter data, coordinate work orders, event orders, group resumes and produce department specific reports.
• Perform general office duties such as ordering office supplies, preparing expense reports, submitting invoices for payment, and maintaining filing systems.
• Administer programs, projects, and/or processes specific to the Event Management team.
• Maintain, organize, and distribute Banquet Event Orders and event resumes to operating departments.
• Prepare agendas and presentations for meetings as required.

Benefits

• Comprehensive health insurance
• Retirement plans
• Paid time off
• On-site wellness programs
• Local discounts
• Employee rates on hotel stays
• Ongoing training and development opportunities
• Awesome Employee Focused Culture with many Associate Events!
• 10 days of holiday pay.
• Up to 14 Vacation & Sick days per year.
• Weekly pay!
• Leadership and Career development programs.
• Free Lunch in our newly remodeled Associate Cafeteria.
• Eligible for Medical Insurance and other awesome benefits within 30 days of employment.
• Employer matching 401k.
• Tuition Reimbursement.
• Free parking on-site.
• Free uniforms and we will clean them!
• Benchmark Hospitality hotel discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed