Medicolegal Administrative Specialist - Tidewater District
About The Position
The Medicolegal Administrative Specialist is a member of the Medicolegal administrative team and independently performs administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals. Duties include office administration, data entry, records maintenance, filing, and customer service. The role answers a multi-line phone, assists constituents in person, triages calls, and responds to questions about the Office of the Chief Medical Examiner. The work requires discretion, interpretation of laws, policies, procedures, and processes, and frequent interaction with federal, state, and local officials and private citizens. The incumbent may also provide guidance to staff in other offices and districts or to community partners to support quality and continuity of actions and information. This is a restricted wage position funded solely by the CDC Public Health Infrastructure Grant, which ends June 30, 2027. Funding availability is scheduled for review before the grant expires and periodically thereafter; continued employment depends on continued funding. The position averages 29 hours per week, may not exceed 1,500 hours per year, and is not eligible for benefits. Wage employees serve at the will and pleasure of the appointing authority, are paid only for hours worked, and are subject to available funding and business need. They are not covered by the Virginia Personnel Act and do not receive benefits available to salaried employees, such as leave credits, holiday pay, insurance, or access to the grievance procedure. Wage employees may apply for classified positions and may be eligible to purchase retirement credit if they become employed in a classified position.
Requirements
- Knowledge of administrative and office principles and practices.
- Proficiency with automated systems, word-processing, importing data into spreadsheets, creating spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations.
- Ability to communicate and interact successfully, orally and in writing, with agency staff at all levels, government officials including law enforcement and Commonwealth’s attorneys, local, state, and federal legislators, and the general public.
- Ability to work independently, remain self-motivated, maintain confidentiality, and handle sensitive issues with discretion and sound judgment.
Nice To Haves
- Experience in an administrative or office setting or a medical or morgue setting.
- Understanding of state government operations, including relevant programs, policies, and the Virginia Code.
Responsibilities
- Perform administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals.
- Handle office administration, data entry, records maintenance, and filing.
- Provide customer service by answering a multi-line phone and assisting constituents in person.
- Triage calls and answer questions pertaining to the Office of the Chief Medical Examiner.
- Interpret laws, policies, procedures, and processes while exercising discretion.
- Interact with federal, state, and local officials and private citizens.
- May provide guidance to staff in other offices or districts and to community partners to support quality and continuity of actions and information.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
