Medicolegal Administrative Specialist - Tidewater District

DHRM • Norfolk, VA

10d

About The Position

The Medicolegal Administrative Specialist is a member of the Medicolegal administrative team and independently performs administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals. Duties include office administration, data entry, records maintenance, filing, and customer service. The position answers a multi-line phone, speaks with constituents in person, triages calls, and responds to questions about the Office of the Chief Medical Examiner. The work requires discretion, interpretation of laws, policies, procedures, or processes, and frequent interaction with federal, state, and local officials and private citizens. The specialist may also guide staff in other offices or districts and community partners to support quality and continuity of information and actions.

This is a restricted wage position funded solely by the CDC Public Health Infrastructure Grant, which ends June 30, 2027. Continued employment depends on funding availability and business need. The position averages 29 hours per week, may not exceed 1,500 hours in a year, and is not eligible for benefits. Wage employees serve at the will and pleasure of the appointing authority, are paid only for hours worked, and are not covered by the Virginia Personnel Act or eligible for salaried-employee benefits such as leave credits, holiday pay, insurance, or access to the grievance procedure.

Requirements

• Knowledge of administrative and office principles and practices.
• Proficiency with automated systems, word processing, importing data into spreadsheets, creating spreadsheets, manipulating existing spreadsheet data, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations.
• Ability to communicate orally and in writing and interact successfully with agency staff at all levels, government officials including law enforcement and Commonwealth’s attorneys, local, state, and federal legislators, and the general public.
• Ability to work independently, remain self-motivated, maintain confidentiality, and handle sensitive issues with discretion and sound judgment.

Nice To Haves

• Experience in an administrative or office setting, or a medical or morgue setting.
• Understanding of state government operations, including relevant programs, policies, and Virginia Code.

Responsibilities

• Perform administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals.
• Handle office administration, data entry, records maintenance, and filing.
• Provide customer service to constituents by phone and in person.
• Answer a multi-line phone, triage calls, and respond to questions about the Office of the Chief Medical Examiner.
• Interpret and apply laws, policies, procedures, or processes while exercising discretion.
• Interact with federal, state, and local officials and private citizens.
• Provide guidance to staff in other offices or districts and to community partners to support quality and continuity of actions and information.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed