MED STAFF/CREDENTIALING COORD

UHS•Washington, DC

13d•Onsite

About The Position

The George Washington University Hospital, a part of Universal Health Services, Inc. (UHS), is seeking a Medical Staff Coordinator. UHS is a Fortune 500 corporation with a strong record of achievement in providing hospital and healthcare services. The Medical Staff Coordinator will be responsible for performing and monitoring administrative tasks related to provider credentialing and privileging for temporary, emergency, initial, and recredential applications. This role involves coordinating the OPPE and Observer processes, ensuring compliance with standards, regulations, and guidelines, and maintaining accurate and current files and databases. The position also requires providing support to medical staff committees, acting as a resource person for providers and staff, and serving as the system administrator for the CACTUS database, with backup responsibilities for the MIDAS+ Provider credentials database. Additionally, the role involves performing National Practitioner Databank queries, coordinating invoice payments, tracking expenses, and participating in projects related to regulatory and accrediting agencies.

Requirements

Combination of training and experience is necessary.
Extensive knowledge of medical terminology required.
Minimum of 3-8 years experience in health care credentialing, privileging and medical staff services.
Good organization and strong interpersonal relationship skills; communication skills (verbal and written).
Customer-service oriented towards physicians and other hospital employees.
Ability to learn quickly and function in a fast-paced environment with frequently changing priorities.
Must be able to receive and provide verbal feedback in a professional manner.
Must be able to follow and understand instructions, and react favorably in all work situations.
Must be mentally adaptable and flexible in dealing with a variety of people.
Resourcefulness and problem-solving.
Ability to multi-task.
Microsoft Office and data entry skills require.
Ability to adapt to changing priorities.
Effective communications skills, both verbal and written.
Travel within GW Health Market.

Nice To Haves

CPMSM Certification by National Association of Medical Staff Services (NAMSS) preferred.
Knowledge of medical terminology a plus.
good interpersonal skills.

Responsibilities

Perform and monitor administrative tasks associated with providers for temporary, emergency, initial or recredential privileges.
Responsible for credentialing/privileging new applicants and reappointments.
Coordinates the OPPE and the Observer processes.
Process and monitor all applications for medical staff provider credentialing through completion.
Ensure applications and processing are in compliance with standards, regulations and guidelines.
Process applications within required timeframes.
Ensure medical staff are in compliance with Bylaws, Rules and Regulations.
Effectively communicate information on policies and procedures.
Organize and present information for approval in a timely manner.
Maintain organized, accurate and timely status reports.
Ensure timely, professional and accurate correspondence.
Prepare accurate and timely minutes for committees (usually within 1 week).
Organize and distribute meeting packets in a timely manner (1 week before meeting).
Provide assistance with other administrative/organizational needs to the chair.
Maintain accurate and current files, both paper and computer, including MSO website.
Ensure any pulled file is up to date and current.
File documents in the appropriate location.
Ensure the database is always accurate and current.
Ensure there is no backlog filing.
Function as a resource person for medical staff providers, departments and other personnel.
Ensure appropriate and professional representation of the office.
Provide accurate and effective communication of information on policies and procedures.
Respond to requests for assistance in a timely and accurate manner.
Serve as the system administrator for the CACTUS database and backup administrator for the MIDAS+ Provider credentials database.
Effectively and efficiently coordinate and implement system expansions, upgrades and interfaces.
Assign user codes promptly and accurately.
Track assignment of user codes in an organized manner.
Resolve user questions and systems problems efficiently and effectively.
Generate statistical reports, directories, labels and other information as requested.
Troubleshoot data and systems problems with the IS departments.
Perform all National Practitioner Databank and other queries as necessary.
Coordinate payment of invoices and track expenses.
Perform all queries in a timely and thorough manner.
Maintain confidentiality.
Pay invoices promptly.
Maintain an organized system of tracking expenses and payments.
Participate in projects associated with regulatory and accrediting agencies such as JCAHO, NCQA, and DCRA in addition to other outside organizations and Medicare.
Create and distribute correspondence related to credentialing activities as necessary to departmental activities and the processing of files.
Provide administrative support to Medical Staff Committees (Executive, Credentials, Fast Track Credentials, Board Credentials, Perinatal, Critical Care and others as needed) including preparation of minutes, distribution of agenda and minutes and other necessary actions.
Perform a variety of service and administrative tasks that are shareable by all so that the needs of the customer and fellow team members are met in a timely manner.