Medical Secretary, Cardiopulmonary Rehab - Per Diem , Egg Harbor Township

Virtua Health•Egg Harbor, WI

2d•$19 - $28•Onsite

About The Position

The Medical Secretary provides secretarial and administrative support in a hospital, clinic, or laboratory environment, using knowledge of medical terminology and procedures. The role compiles information for recording purposes, prepares reports, screens and directs telephone calls, schedules appointments, greets patients and visitors, and helps maintain patient flow. This is a per-diem, part-time, on-site position in Egg Harbor Township, New Jersey, on the first shift. The hourly rate is $18.89–$27.81; the actual rate varies based on applicant experience, internal equity, and market data.

Requirements

Proficiency using computers for data entry, word processing, and report production.
Working knowledge of medical terminology.
Excellent verbal, written, and listening communication skills for interacting with patients, medical staff, and internal and external clientele.
Strong organizational skills and the ability to use sound judgment to prioritize duties.
Familiarity with department policies and procedures, or the ability to learn and work within them quickly.
High school diploma or GED.

Nice To Haves

One year of experience in a medical setting.
Associate’s degree in Medical Secretarial Science.

Responsibilities

Greets patients and other visitors, maintains patient flow, and addresses and resolves routine inquiries.
Screens and handles calls and correspondence regarding requests for materials, records, and patient appointments while following HIPAA guidelines.
Sorts and distributes mail.
Performs general registration and billing; obtains pre-certifications; and verifies coding, insurance, co-pays, medical records, and referrals.
Liaises with Patient Accounting and/or Physician Billing Services to clarify billing and charge issues as needed.
Produces, processes, and maintains required documentation and reports, including productivity/utilization, medical records, customer surveys, audits, financial reports, and staff certifications or licenses.
Schedules management appointments, meetings, and conferences; prepares meeting minutes and memos; and may maintain calendars or itineraries for management personnel.
Assists with orienting new office staff, participates in performance improvement initiatives, and coordinates and maintains support personnel schedules.
May lead clerical or administrative support personnel on projects or as needed to support smooth office workflow.
Maintains office equipment such as copiers and fax machines, ensures appropriate levels of office supplies, and maintains clinical materials as required by regulatory agencies.