Medical Secretary/ Ardmore

Oklahoma Heart Hospital•Ardmore, OK

25d

About The Position

The Medical Secretary performs administrative duties using knowledge of medical terminology and hospital, clinic, or laboratory procedures. The role supports physicians and patients by scheduling office appointments, procedures, and diagnostic services; managing medical records and correspondence; handling patient billing and intake paperwork; and coordinating communications and office operations. The position also manages a physician’s calendar and travel for rural clinics and coordinates meetings and lunches with pharmaceutical representatives.

Requirements

High school diploma or equivalent.
Ability to speak clearly and concisely.
Ability to read, understand, and follow oral and written instructions.
Skill in operating a multi-phone-line system, computer, photocopy machine, and fax machine.
Knowledge of administrative and clerical procedures and systems, including word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Nice To Haves

One or more years of medical office experience preferred.
Knowledge of PCIS Gold Billing and Cerner scheduling systems.

Responsibilities

Answer and route phone calls, and greet and direct visitors.
Schedule office visits, procedures, and diagnostic services across multiple locations using EPIC.
Maintain and update medical records, charts, and correspondence.
Complete insurance forms and patient intake documents.
Operate office equipment and use software to create reports, letters, and records.
Order and manage office supplies.
Assist physicians with correspondence, reports, and meeting preparation.
Handle messages, lab results, and file transmissions via mail, email, or fax.
Schedule and confirm diagnostic tests, surgeries, and consultations.
Coordinate lunches and meetings with pharmaceutical representatives.
Manage a physician’s calendar and travel for rural clinics.