Medical Records Technician (Tumor Registry)

Defense Health Agency•Silver Spring, MD

10d

About The Position

This position supports the tumor registry by compiling, maintaining, and updating tumor registry and pathology data in the Automated Central Tumor Registry (ACTUR) and other database systems. The technician reviews consultation request forms, reports, and supporting materials for completeness and compliance; accessions cases and assigns them to appropriate pathologists; and tracks case documentation. The role also helps process and maintain cancer-related records and materials, coordinates with submitting facilities to obtain missing information or specimens, and supports the routing and return of consultation materials and laboratory items. The technician maintains workload and compliance records, responds to routine administrative inquiries, and assists with providing tumor registry data to internal staff and external stakeholders for approved purposes. This is a Direct Hire Authority solicitation for a position in the competitive service.

Requirements

One year of specialized experience performing administrative and clinical support duties in a research, medical laboratory, or medical treatment facility setting.
Experience performing case accessioning and reviewing medical records to identify malignant disease cases.
Experience entering and maintaining data in ACTUR and other databases.
Experience coordinating with healthcare providers and external facilities to obtain missing or updated information.
Must meet the qualification requirement using experience alone; education cannot be substituted for the required experience.
Must be a U.S. citizen.
Must be able to obtain and maintain eligibility for a Secret security clearance or access for the duration of employment.
Must complete a background investigation and credit check; appointment may also be subject to a suitability or fitness determination.
Direct Deposit of Pay is required.
A one-year probationary period is required.

Nice To Haves

Recruitment or relocation incentives may be authorized for highly qualified candidates.

Responsibilities

Compile, maintain, and update tumor registry and pathology data in ACTUR and other database systems.
Review and triage consultation request forms, reports, and supporting materials for completeness and compliance with submission requirements and guidelines.
Accession cases and assign them to appropriate pathologists by sorting and entering case information into an automated database system; ensure proper documentation and tracking.
Identify missing or incomplete materials and coordinate with submitting facilities to obtain required documentation or specimens.
Assist in implementing procedures for receiving, processing, and maintaining cancer-related records and materials.
Process the receipt, routing, and return of consultation materials and laboratory items, ensuring proper documentation.
Assist in managing final case reports and coordinate timely return of materials to submitting facilities.
Maintain logs, spreadsheets, and records to support workload tracking and compliance requirements.
Respond to routine telephone and administrative inquiries and direct requests to appropriate personnel.
Assist in providing tumor registry data to internal staff and external stakeholders for approved purposes.