Medical Records Technician

Cancer Specialists•Fleming Island, FL

2d•Onsite

About The Position

Cancer Specialists of North Florida is recruiting an experienced Medical Records Technician for the Radiation Department at its busy Fleming Island Office. The position supports the organization of incoming patient information and preparation of charts for patient visits. Duties include filing, locating, retrieving, and delivering medical records. Travel to all locations that provide Radiation Therapy to CSNF patients is required. The role also provides backup to front office staff, helps maintain office supplies, runs office errands, and prepares correspondence and other documents as requested. The technician is expected to protect patient confidentiality and follow policies and procedures that contribute to front-office efficiency. This is a full-time position. Salary is commensurate with experience and qualifications.

Requirements

High school diploma or equivalent.
At least one year of office experience; experience in a medical office setting is preferred.
Ability to travel to all locations that provide Radiation Therapy to CSNF patients.

Nice To Haves

Medical office experience.

Responsibilities

Pull charts for scheduled appointments in advance according to guidelines.
Copy, mail, and/or fax patient chart information as requested and authorized, and document all processes.
Locate missing charts as needed.
Assist with preparing and filing internal and external correspondence and medical reports into patient records according to the filing system.
Sort and file returned charts, pull out guides, and deliver requested charts to designated locations.
Make copies of dictated interval notes.
Replace damaged charts or start a second volume when chart space is maximized.
Assist with purging deceased and inactive charts according to schedule and guidelines.
Pull charts, date and stamp them, and attach encounter forms; remove encounter forms when appointments are canceled.
Pull charts for telephone messages and deliver them to physicians, nurses, and medical assistants.
Send outgoing faxes and distribute incoming faxes.
Keep a record of new patients for weekly physicians’ meetings and pull the appropriate charts.
Provide backup assistance to front-office staff and cover other front-office functions as requested.
Keep inventory and order office supplies as needed.
Run office errands as needed.
Protect patient confidentiality and follow policies and procedures that support front-office efficiency.
Prepare correspondence, memos, forms, and other typing as requested by the supervisor.
Perform other duties as assigned.